Human Resources Operations Coordinator

KANA is committed to building a workforce that reflects the communities we serve. We encourage qualified Alaska Native applicants, particularly those with connections to the Koniag region and Alutiiq/Sugpiaq culture to apply. Why Join KANA Kodiak Area Native Association (KANA) is a Tribal health organization committed to elevating the lives of the people we serve. Our Human Resources team plays a vital role in attracting exceptional talent and creating an outstanding employee experience. As a Human Resources Operations Coordinator, you will help ensure every candidate experiences a seamless, professional, and welcoming hiring process while supporting the operational excellence of KANA's recruitment and onboarding programs. Benefits & Perks 401(k) retirement plan with a 7% employer contribution beginning in year two, paid regardless of employee contribution Paid Parental Leave 80% employer-paid medical, dental, and vision coverage Access to 20+ medical plan options through federal OPM benefits Employer-paid life insurance at 2.5x annual salary AD&D, short-term, and long-term disability coverage Generous paid time off and 13 paid holidays Free gym membership to the KANA Wellness Center Employee Assistance Program (EAP) Tuition assistance and reimbursement programs Professional development opportunities, including support for SHRM certification Career growth and internal advancement opportunities Potential temporary housing assistance for relocating employees, based on availability Position Overview The Human Resources Operations Coordinator is responsible for coordinating the administrative and logistical aspects of KANA's hiring process from job posting through onboarding. This role manages recruitment workflows, coordinates candidate communications, maintains applicant tracking and HR information systems, and ensures every step of the hiring process is completed accurately, efficiently, and on time. Working closely with hiring managers and the Human Resources team, this position helps deliver a positive candidate experience while supporting recruitment operations, compliance, and continuous process improvement. Key Responsibilities Coordinate recruitment activities from requisition through onboarding Manage job postings across multiple recruitment platforms, ensuring accuracy and timely updates Schedule interviews, coordinate calendars, prepare interview materials, and facilitate virtual and in-person interviews Serve as the primary point of contact for candidates throughout the hiring process, providing timely communication and exceptional customer service Track candidate progress through the Applicant Tracking System (ATS) and ensure recruitment activities remain on schedule Coordinate pre-employment requirements, including background checks, drug screenings, and required employment documentation Partner with hiring managers and HR staff to ensure new hire onboarding activities are completed before each employee's start date Maintain accurate records within the ATS and Human Resources Information System (HRIS), ensuring compliance with documentation and record retention requirements Monitor recruitment workflows, identify process bottlenecks, and recommend operational improvements Coordinate candidate travel arrangements for site visits, including itineraries and travel logistics Assist with recruitment outreach, candidate sourcing, and promotion of employment opportunities Support the development and maintenance of HR policies, job descriptions, directories, and recruitment resources Provide backup support to other Human Resources functions as needed Qualifications Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred Minimum two years of experience in human resources, recruitment coordination, administrative support, or a related field Experience supporting recruitment, applicant tracking systems (ATS), or HRIS platforms preferred Healthcare recruitment or healthcare human resources experience preferred Strong organizational skills with the ability to manage multiple priorities and competing deadlines Excellent written and verbal communication skills Exceptional customer service skills and the ability to build positive relationships with candidates, hiring managers, and coworkers High attention to detail and commitment to maintaining confidentiality Proficiency with Microsoft Office applications, including Outlook, Word, and Excel Current SHRM-CP, SHRM-SCP, or Certified Staffing Professional (CSP) certification preferred, or the ability to obtain certification within two years of hire Work Schedule KANA's standard work schedule is 37.5 working hours per week , consisting of 7.5 paid working hours per day plus a one-hour unpaid lunch break (8.5 hours on site per day). Our Values KANA's work is guided by Courtesy, Caring, Respect, Sharing, and Pride . We seek team members who embody these values by providing outstanding service, fostering positive candidate experiences, supporting organizational excellence, and helping build a workforce dedicated to serving our communities. Life in Kodiak Located on beautiful Kodiak Island, this role offers the opportunity to build a rewarding career in Human Resources while making a meaningful impact on the organization's ability to recruit and retain exceptional employees. Enjoy Alaska's stunning scenery, abundant outdoor recreation, and a close-knit community while helping connect talented professionals with careers that make a difference. Requirements Associate’s or Bachelor’s degree in human resources, business administration, or related field preferred, minimum two (2) years of administrative, coordination, or HR support experience, experience in recruitment coordination or healthcare environment preferred. Certificates, Licenses, Registrations Current SHRM-CP or SCP certification, or CSP certification, or ability to obtain within two (2) years. #J-18808-Ljbffr