RRC - Administrative Assistant III

divh2RRC - Administrative Assistant III/h2pThe Railroad Commission of Texas is seeking an Administrative Assistant in the Office of General CounselLegal Enforcement Section. This position provides fundamental administrative support for the Legal Enforcement Section: answers phones for the section, creates documents, files, and reports for the collection and dissemination of information, develops and maintains filing systems, and executes internal administrative support work. Work involves creating enforcement files, entering data, collecting and allocating money received, copying, maintaining supplies, quality control, secretarial work for Deputy General Counsel, assisting Enforcement attorneys and Legal Assistants with filing, research, typing, and mailing./ppJob duties include managing records related to Commission Enforcement cases, creating, organizing, and closing enforcement, bankruptcy, and reimbursement dockets, receiving and allocating settlement payments, performing data entry, recording payments, and milestones in docketed cases, organizing and maintaining records, compiling reports, and timely responding to Commission attorneys and OAG requests with accurate information. Typing, filing, and researching for Deputy General Counsel, attorneys, and legal assistants. Operating Salesforce and MS Office Suite applications, particularly Word, Outlook, and Excel. Answering phones, retrieving and sorting mail, and compiling and copying documents for physical mail-outs. May be required to stand for long periods of time while making copies and performing filing tasks. Research, draft documents, proofread, communicate clearly orally and in writing. Greet and direct visitors to the appropriate staff, perform computer research as assigned, prepare certain recurring reports, and maintain various files (memoranda, T-Bars, section e-mail, correspondence, etc.) in a readily accessible format./ppMust have physical ability to lift boxes up to 20 lbs., effective verbal, written, and telecommunication skills, and ability to handle multiple tasks. Performs other duties as assigned./ppMinimum qualifications include graduation from high school or GED, two or more years of related professional administrative experience, ability to prioritize work assignments, to prepare accurate and grammatically correct written documents, and to organize and index files. Proficiency with MS Office Suite, particularly Word, Outlook, and Excel; familiarity with other computer functions. Effective communication and teamwork skills. Must be willing to work 8:00 AM-5:00 PM Monday through Friday. Experience and education may substitute for each other on a year-for-year basis./ppPreferred qualifications include experience implementing or using an automated docket management system; familiarity with oil and gas operations and regulations; knowledge of federal and state statutes, rules, and regulations involving the Administrative Procedure Act, Texas Natural Resources Code, and the Texas Administrative Code; familiarity with administrative proceedings; skill in attention to detail and in providing accurate information. Skill in operating standard office equipment./ppThe physical requirements described here are representative of those an employee must meet to successfully perform the essential functions of this job. Ability to reach high and low; open, close, and retrieve files from file cabinets as well as operate the computer keyboard and appropriate office equipment. Work hours are standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternative schedules for employees, provided they do not adversely affect operations or service levels and standard hours of operation are maintained. The Commission may also offer telework in accordance with the agencys approved Telework Plan. Alternate work schedules may be discussed with the hiring manager during the interview process./ppApplications submitted through Work In Texas must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. There are three available positions. Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Criminal background checks will be conducted on all final candidates. An applicant who has been convicted of a criminal offense relevant to the position may be disqualified from employment. The Railroad Commission of Texas only accepts online applications for this posting. Due to the high volume of applications, we do not accept telephone calls. Only candidates selected to interview will be contacted. Notifications to applicants are sent electronically to the email address you provide. The Railroad Commission of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or in the provision of services. The Railroad Commission of Texas is a tobacco-free workplace./p/div