Administrative Assistant

Job Summary

Under general supervision, performs a variety of secretarial, technical, organizational and administrative activities to support the functions of the Housing Authority.

Education and Experience Requirements

• High School diploma GED equivalent and four (4) years of administrative, clerical or secretarial experience.
• Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.

Environmental Factors and Conditions/Physical Requirements

• Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports.
• May be subject to bending, reaching, kneeling and lifting such as retrieving files, records, and reports.
• Work schedule for this position may include working on religious holidays.
• Utilize, process, and navigate the County's electronic ERP system as necessary and appropriate based on the needs and requirements of this position.

Essential Job Functions

The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Provides a broad range of administrative support to the department administrator and department staff.
• Resolves problems, creates solutions and ensures the quality of the work products.
• Collects, compiles and analyzes data and information; drafts reports for the department administrator as assigned.
• Organizes documents; receives and distributes mail; maintains filing procedures; coordinates and monitors assigned projects.
• Gathers information and prepares documentation; responds to basic questions about department operations and programs; ensures effective communications with other agencies and functions.
• Research files and computer databases; assures all administrative actions are in compliance with HUD and County policies, procedures, and guidelines.
• Prepares required documentation for approval.
• Maintains department statistical; collects statistical data and compiles data for reports; updates and assures the accuracy of databases; creates management reports.
• Types, edits and prepares correspondence, memoranda, letters, legal documents, information packets and other communications; responds to routine letters and composes general correspondence as directed.
• Answers phones and determines nature of the calls; logs and routes calls to appropriate individuals, offices, work units, divisions or departments to handle inquiries and complaints; takes and delivers messages.
• Performs other related duties as assigned.

We offer a complete benefits package to eligible employees including health care, dental, vision, retirement, deferred compensation plans, life insurance, short-term disability, holidays, vacation, and sick leave. To learn more details, visit our benefits page.

Briefly describe your administrative or clerical experience, including the type of office or organization. What computer programs are you most comfortable using, and what tasks do you complete with them? Describe your experience working with reports, data tracking, or databases. Have you worked in a government, housing authority, or compliance-regulated environment (e.g., HUD)? If yes, explain. This recruitment includes a required computerized assessment. If you meet the minimum qualifications and are eligible to continue in the recruitment process, a testing link will be sent to the email address provided in your application. Please monitor your inbox and check your spam or junk folder to ensure you do not miss the email. Completion of the computerized assessment is required to be considered for further participation in the recruitment process. Do you understand this requirement?

Yes

No