Construction Administrative Assistant - Indianapolis, IN

Job Description

Job Description

F.A. Wilhelm Construction - Construction Administrative Assistant

  Empowering People to Build What Matters - That is our mission and our legacy.

Our nearly 100 years of building communities in which we work and play, started with one man and one dream. Today, we are a company that puts People First by providing Meaningful Partnerships , insisting on making a Positive Community Impact , with Safety Always , all with a Learn-Do-Share mentality. 

F.A. Wilhelm Construction is an industry leader with the culture of doing the right things for our employees, partners, clients, and community. We have an excellent reputation in the construction industry and have enjoyed steady growth and strong financial performances for many years. Wilhelm’s construction professionals turn the conceptual, and sometimes seemingly impossible, into fully completed, innovative spaces where life happens.

We are looking for the right person to join our team as an Administrative Assistant . Is that you? If so, we want to talk to you!

Responsibilities

As an Administrative Assistant, your key responsibility will be to serve as a vital team member associated providing administrative support and assistance to the team.

  A.   Building Projects

· Create subcontracts, change orders, and purchase orders for assigned project builds.

· Compile and track weekly manpower hours

· Provide requested services/information to Project Managers, Project Engineers, and Operation Managers.

· Setup and maintain electronic project files and databases.

· Action punch list items for project closeout.

  B.   Duties

· Coordinate the flow of information from Sr. Level Executives/Managers to Project Managers, Project Engineers, and other employees as requested.

· Compile, maintain, distribute, and/or track Osha certifications, CPR certifications, monthly safety data, and training class(es) completion data.

· Other duties as assigned.

  Key Attributes

· Comfortable at the table with all levels of leadership

· Collaborator

· Integrity

· Organized and systematic

· Proactive Problem Solver with outstanding interpersonal skills

· Commitment to Excellence

 

What it takes

· An Associates degree in Business Administration preferred.

· Minimum of 2 years relevant work experience.

· Basic working knowledge of MS Office, Windows, Procore (a plus), Viewpoint (a plus).

· Knowledge of construction processes and procedures a plus.

 

F.A. Wilhelm offers a unique opportunity for the right person to experience a variety of project work. Working at F.A Wilhelm, you can expect:

• A competitive compensation package.
• A comprehensive benefits package to include medical, dental, vision, and 401K match. 
• Basic life insurance, short-term and long-term disability insurance paid for by F.A Wilhelm.
• Discretionary yearly bonus program.
• A generous PTO bank.