Demolition Accounting Specialist

Job Description

Job Description

Demolition Accounting Specialist

Position Summary

An established demolition company is seeking an experienced Accounts Payable/Accounts Receivable Specialist to manage the company’s day-to-day accounting and project billing functions.

This is a hands-on accounting position heavily focused on payment applications, billing, contracts, invoicing, collections, accounts payable, accounts receivable, and job costing. The ideal candidate must be self-directed, resourceful, and capable of working independently with minimal oversight. This person must be comfortable researching questions, identifying discrepancies, solving routine problems, and determining the appropriate next steps to move tasks through completion.

Key Responsibilities

• Manage accounts payable, including reviewing and entering vendor invoices, verifying job and cost codes, resolving discrepancies, preparing payments, and maintaining vendor records.
• Manage accounts receivable, including customer invoicing, payment tracking, payment application, collections, and aging reports.
• Prepare and submit accurate payment applications, progress billings, schedules of values, lien waivers, and supporting documentation.
• Submit and track billing through Procore, Textura, GCPay, and other contractor payment platforms.
• Review contracts and billing requirements to ensure invoices and payment applications are submitted accurately and on time.
• Maintain accurate job costing records and assign expenses to the correct projects and cost codes.
• Track contract amounts, change orders, billing status, retainage, and outstanding balances.
• Follow up on past due accounts and resolve billing or payment discrepancies.
• Independently research and resolve accounting, billing, and documentation issues by reviewing available records, contracts, and system information.
• Identify missing information or inconsistencies, communicate with the appropriate parties, and follow each matter through to resolution.
• Maintain complete and organized accounting, contract, and project billing records.
• Communicate with customers, general contractors, project staff, and vendors regarding invoices, payments, and required documentation.

Required Qualifications

• Minimum of five years of direct, hands-on accounts payable and accounts receivable experience in the demolition and/or construction industry.
• Strong experience with payment applications, progress billing, contracts, invoicing, collections, lien waivers, retainage, and job costing.
• Experience with Procore, Textura, GCPay, or similar contractor billing platforms.
• Strong QuickBooks Desktop experience required.
• Proven ability to work independently, prioritize responsibilities, and meet recurring accounting and billing deadlines without continual direction or reminders.
• Strong problem-solving skills with the ability to research issues, identify solutions, make sound decisions within the position’s responsibilities, and follow through to completion.
• Ability to recognize when additional information or approval is needed and communicate questions clearly and promptly.
• Strong attention to detail, organization, accuracy, and follow through.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Previous experience working for a demolition contractor.
• Experience with schedules of values, change orders, purchase orders, vendor documentation, and contractor compliance requirements.