Payroll Administrator

Join Today's Dental Network – A Growing Multi-Specialty Dental Support Organization

Today's Dental Network is Florida’s first multi-specialty dental support organization dedicated to empowering dental specialists through operational excellence and strategic business support. Headquartered in Florida, TDN provides comprehensive shared services including Human Resources, Finance, IT, Compliance, Legal, Recruiting, and Practice Growth support across a growing network of specialty dental practices.

As a fast-growing organization in a dynamic healthcare environment, TDN is committed to building scalable infrastructure, supporting organizational growth, and fostering a collaborative and people-focused culture. We value innovation, accountability, operational excellence, and strong leadership partnerships that enable our practices to deliver exceptional patient care.

At Today’s Dental Network, employees play a meaningful role in supporting organizational growth, operational excellence, and continuous improvement.

PURPOSE OF THE JOB:

The Payroll Specialist is responsible for the accurate and timely processing of payroll across multiple entities and locations within Today’s Dental Network. This role serves as a key operational resource supporting payroll administration, payroll compliance, reporting, reconciliations, audits, and employee payroll support within a fast-paced multi-site healthcare organization.

The ideal candidate has strong payroll processing experience, exceptional attention to detail, experience working within payroll and HRIS systems, and the ability to manage high-volume payroll operations with accuracy, accountability, and professionalism.

RESPONSIBILITIES:  

Payroll Administration

• Process payroll accurately and timely for employees across multiple locations and entities
• Review and validate payroll data including employee status changes, compensation adjustments, deductions, garnishments, direct deposits, PTO balances, and payroll corrections
• Maintain payroll records and documentation in accordance with company policies and compliance requirements
• Assist with payroll audits, payroll reporting, reconciliations, and payroll balancing activities
• Support quarterly and year-end payroll processing, reporting, and related compliance functions
• Coordinate payroll-related file transmissions and reporting associated with 401(k) administration
• Support employment and wage verification requests in accordance with company procedures
• Research and resolve payroll discrepancies and employee payroll inquiries in a timely manner
• Partner with HR and Finance teams regarding payroll-related employee data updates and processing workflows
• Support continuous improvement initiatives related to payroll processes, reporting accuracy, and operational efficiency

Systems & Compliance

• Maintain accurate payroll system data and support payroll-related HRIS updates
• Assist with payroll system testing, reporting validation, and process improvements
• Support compliance with federal, state, and local payroll regulations and company payroll policies
• Maintain confidentiality and security of payroll and employee information at all times

Benefits & Leave Support

• Support payroll-related benefits deductions and related processing activities
• Assist with open enrollment processing, payroll deductions, and qualifying life event updates
• Support ACA-related payroll reporting and eligibility tracking activities
• Coordinate with vendors and internal teams regarding payroll-related benefits processing issues
• Support open enrollment coordination activities including employee communications, system updates, and enrollment processing
• Provide operational support for leave tracking and payroll coordination related to employee leaves of absence

MINIMUM REQUIREMENTS:  

• High school diploma required; Associate’s or Bachelor’s degree preferred
• 5+ years of payroll administration experience required
• Experience processing multi-site and/or multi-entity payroll preferred
• Experience supporting payroll audits, reconciliations, quarterly processing, and year-end payroll activities
• Strong understanding of payroll compliance, payroll taxes, garnishments, deductions, and wage/hour practices
• Experience using payroll systems, HRIS platforms, and Microsoft Office applications
• Strong Excel, organizational, analytical, and problem-solving skills
• High attention to detail and ability to manage sensitive and confidential information with professionalism and discretion
• Strong communication and customer service skills
• Experience within healthcare, dental, or other multi-location organizations preferred

NICE TO HAVES:  

• UKG Ready experience
• Experience processing payroll within healthcare or dental organizations
• Experience supporting payroll reporting and payroll process improvements
• Experience working within fast-paced or high-growth organizations
• Exposure to benefits administration or leave coordination processes
• Experience supporting acquisitions, onboarding transitions, or multi-entity operational environments

BENEFITS:

• Flexible working arrangement 
• Medical Insurance with optional Health Savings Account with Employer Seed.
• Dental Insurance 
• Vision Insurance 
• Life Insurance 
• 401(k) with portion of Co Match. 
• Paid Holidays
• Accident Insurance
• Critical Illness Insurance 
• Hospital Indemnity Insurance 
• Pet Insurance 
• LegaLease
• Identity Theft
• Employee Assistance Program (EAP)

SALARY RANGE: $80,000 - $90,000 annually