Accounting Clerk and AP - Non-Profit
Beacon Hill Staffing Group
Job Description
Job Description
We are seeking an Accounts Payable Specialist to support accurate and well-documented processing of vendor payments, invoices, employee reimbursements, and other expenditures. This role is responsible for maintaining strong accounts payable controls, accurate financial coding, complete vendor records, and audit-ready documentation.
Key ResponsibilitiesAccounts Payable & Payment Processing
- Process vendor invoices according to organizational policies and established payment schedules.
- Perform three-way matching of purchase orders, invoices, and receiving documentation.
- Review invoices for completeness, appropriate approvals, and required supporting documentation.
- Monitor invoice aging and help ensure vendor obligations are paid on time.
- Prepare ACH, check, and electronic payment batches.
- Process employee reimbursements and verify compliance with applicable procurement and travel policies.
- Research and resolve invoice discrepancies, duplicate payments, and vendor inquiries.
Vendor Management
- Establish and maintain accurate vendor master records.
- Collect and maintain W-9 forms and other required vendor documentation.
- Monitor vendor records for completeness and accuracy.
- Respond to vendor questions regarding payment status and account matters.
Expense Management & Financial Coding
- Review and code invoices, credit card transactions, reimbursements, and other expenditures to the appropriate general ledger accounts, departments, classes, and grants.
- Verify that expenditures are allowable, allocable, reasonable, and appropriately documented.
- Assist with grant expense coding and funding compliance.
- Monitor corporate credit card activity and reconcile supporting documentation.
Financial Reporting, Close & Compliance
- Support month-end and year-end close activities.
- Prepare accounts payable schedules and supporting documentation.
- Assist with reconciliations of AP-related accounts.
- Prepare financial reports and analyses as requested.
- Maintain organized, audit-ready accounting records.
- Support annual financial audits and grant monitoring reviews.
- Assist with IRS Form 1099 reporting.
This is an on-site, temp to hire oportunity requiring a minimum of 3 years of experience and exposure to non-profit. A dedicated, eager entry-level candidate could also be considred. The ability to work in office 5 days per week from 7:30am - 4:30pm is required.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future™Vacancy posted 6 days ago
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