Executive/Personal Assistant - Boynton Beach

Executive/Personal Assistant

Work type: Full time, onsite, direct hire Compensation: Up to $85k/year Benefits: medical, dental, vision insurance, pto/sick time, 401k match options

Responsibilities

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and personal commitments
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
• Serve as the primary point of contact between the executive and internal/external stakeholders, handling communications with discretion
• Monitor and manage incoming communications (email, phone, etc.), prioritizing urgent matters and summarizing key information
• Track deadlines, action items, and follow-ups to ensure timely execution of tasks
• Prepare reports, presentations, correspondence, and other documentation as needed
• Organize meetings, including preparing agendas, materials, and recording notes when required
• Maintain confidential records, files, and sensitive information with a high level of integrity
• Assist with project coordination, special initiatives, and administrative processes

Personal Assistant Responsibilities

• Manage personal scheduling, errands, and household-related tasks (appointments, reservations, etc.)
• Coordinate family logistics, events, and activities as needed
• Oversee vendors, service providers, and personal engagements
• Provide flexible, on-call support outside of standard business hours when required

Qualifications

• Minimum of 35+ years of experience supporting senior executives in an administrative or EA/PA capacity
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Proven ability to maintain confidentiality and exercise sound judgment in sensitive situations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new systems quickly
• Excellent written and verbal communication skills
• High level of attention to detail and problem-solving ability
• Self-starter with a proactive mindset and strong follow-through
• Ability to work independently and adapt in a fast-paced, changing environment

Pay Details: $75,000.00 to $85,000.00 per year Search managed by: Haley Bosco Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Ref: US_EN_27_814500_3130136