Front Desk & Administrative Coordinator

Job Description Job Description Front Desk Administrative Assistant Onsite | Monday–Friday, 7:30 AM – 4:30 PM $22/hr About the Role We are seeking a polished and reliable Front Desk Administrative Assistant to serve as the first point of contact for employees, visitors, and guests. This role is ideal for someone who thrives in a professional, people-facing environment while also supporting administrative and HR-related functions behind the scenes. You will play a key role in maintaining a welcoming office atmosphere while ensuring day-to-day operations run smoothly. Key Responsibilities Front Desk & Reception Greet and assist all visitors, employees, and guests with a professional and friendly demeanor Serve as the primary point of contact for incoming calls and direct them appropriately Maintain a clean, organized, and welcoming reception area Monitor and distribute incoming mail, packages, and interoffice correspondence Ensure timely delivery of messages and escalate urgent matters when needed Administrative & HR Support Provide general administrative support to HR and leadership teams Prepare employment verifications and assist with employee documentation Support onboarding/offboarding processes (separation paperwork, LOA, etc.) Assist with basic reporting and data entry tasks Help coordinate company events, meetings, and employee engagement programs (Town Halls, recognition events, etc.) Maintain confidentiality when handling sensitive employee information Qualifications 1–2+ years of administrative or front desk experience (preferred) Open to recent graduates with strong professionalism and communication skills Basic proficiency in Microsoft Office (Word, Excel, Outlook) Strong attention to detail and organizational skills Excellent interpersonal and communication skills Ability to multitask in a fast-paced, people-facing environment Reliable, punctual, and professional presentation Preferred Experience supporting HR functions or an HR-related degree Prior front desk or reception experience Why This Role? Great opportunity to gain HR exposure and administrative experience Stable schedule with consistent weekday hours Collaborative, professional work environment Fast hiring process – one onsite interview and quick start Ideal Candidate Profile Friendly, outgoing, and polished Highly organized and detail-oriented Comfortable being the “face of the office” Takes initiative and follows through on tasks Next Steps We are actively interviewing and looking for someone to start soon. If you’re interested, apply today to be considered! Job Type & Location This is a Contract position based out of Pomona, CA. Pay and Benefits The pay range for this position is $22.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Pomona,CA. Application Deadline This position is anticipated to close on May 29, 2026. About TEKsystems We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.