Office Manager

Join Our Team

We are seeking a highly organized, detail-oriented Office Manager to join our growing team. This is a dynamic, hands-on role that supports multiple departments, including Accounts Receivable, Human Resources, Finance, Sales, and Office Operations.

If you enjoy variety in your workday, thrive in a fast-paced environment, and excel at balancing multiple priorities, this opportunity is for you. In our lean and collaborative office, you'll play a key role in keeping daily operations running smoothly while serving as a trusted resource across the organization.

What You'll Do

Accounts Receivable & Finance Support

• Apply customer payments, including checks and electronic payments, to the appropriate invoices.
• Match incoming bank payments to open invoices and customer accounts.
• Generate and distribute customer invoices via email and PDF.
• Monitor customer payment schedules and upcoming due dates.
• Follow up on past-due accounts professionally and courteously.
• Assist with collection efforts and customer communications.
• Enter vendor invoices to support Accounts Payable processing.
• Provide backup support for Accounts Payable and accounting-related administrative tasks.
• Maintain records, filing systems, and financial documentation.

Human Resources Support

• Coordinate onboarding activities for new hires.
• Prepare and manage onboarding paperwork and employee documentation.
• Create and deactivate employee access cards.
• Assist with payroll and HR-related administrative tasks.
• Welcome candidates and new employees and provide a positive first impression.

Office Administration

• Answer phones and greet visitors.
• Sort, distribute, and manage incoming and outgoing mail.
• Support weekly reporting activities and data collection.
• Maintain customer shipping information and related records.
• Provide administrative support across multiple departments.
• Assist with special projects and other duties as assigned.

Sales & Operational Support

• Update pricing information and documentation for Sales leadership.
• Maintain accurate records and support internal business processes.
• Collaborate with teams across the organization to ensure efficient operations.

Required Qualifications

• Bilingual in English and Spanish with strong verbal and written communication skills.
• Experience in Accounts Receivable, including payment application, invoicing, and collections support.
• Strong customer service and relationship-building skills.
• Administrative or office management experience.
• Ability to multitask and adapt in a fast-paced environment with frequent interruptions.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency with standard office software and technology.
• Professional demeanor and effective communication with employees, customers, and visitors.

Preferred Qualifications

• Experience in a manufacturing environment.
• HR and onboarding experience.
• Experience supporting multiple business functions within a small or growing company.
• Familiarity with Deacom ERP or similar ERP systems.
• Collections experience.
• Prior experience in office administration, accounting support, or related roles.

Job Type & Location: This is a Contract to Hire position based out of Hopkins, MN.

Pay and Benefits: The pay range for this position is $28.00 - $31.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type: This is a fully onsite position in Hopkins, MN.

Application Deadline: This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.