Benefits Specialist

Benefits SpecialistType of Benefits SpecialistQualifications: 1. High school diploma equivalent. or 2. At least three (3) years of secretarial work experience. 3. Experience with computer applications 4. Excellent communication, collaboration, organization, and outreach skills. 5. Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary. 6. Exhibit strong data entry, general bookkeeping, organizational, and filing skills. 7. Proof of U.S. citizenship or legal resident status (completion of Federal Form I-0). 8. Clearance from a criminal history background check conducted by the Department of Education 9. Successful completion of the State-required Mantoux Tuberculin Test and physical examination.Reports To: School Business Administrator, Director of Personnel, Benefits Coordinator, or designeeNature of Scope of Job: The Benefits Specialist supports the Benefits Coordinator in maintaining employee benefits in all district operations. Provides guidance on employee benefits plan and maintains benefits records.Duties and Responsibilities: 1. Advise employees of benefits available to them including health insurance, vision, dental, life insurance and others. 2. Assist employees with enrollment forms, making sure they are complete and correct. 3. Enter all insurance benefits and deductions. 4. Assist employees in filling out disability claims and submitting them. 5. Submit Workers' Compensation claims and follow up on all related paperwork. 6. Maintain documents on all insurance changes to ensure that they balance with payroll. 7. Responsible for adjusting employee insurance rates into payroll accounting software. 8. Assist with billing and payment in a timely manner. 9. Present insurance options at all new employee orientation meetings - arrange for guest speakers at those meetings. 10. Create and conduct benefits presentations to share with faculty members across districts at various professional development sessions, including new hire orientation, faculty meetings, and other events. 11. Monitor insurance deductions throughout the year to ensure payroll is correct. Charge and refund employees, as needed. 12. Notify employees of COBRA options upon resignation and submit those applications, as necessary. 13. Assist employees on leave without pay to ensure their insurance remains in effect. 14. Assist and/or develop monthly, quarterly, annual, and random reports required by the District when requested to do so. 15. Prepare special information needed for annual audit. 16. Make calls and conduct check-ins with faculty members on leave, new to the district, or other reasons as directed by the designee. 17. Attend staff meetings as requested or scheduled by administration. 18. Maintain strict confidentiality of district information in accordance with applicable laws policies. 19. Collaborate with other staff on projects and respond to urgent needs as required. 20. Engage in professional development and collaborate with colleagues to support continuous growth. 21. Exhibit professional and ethical behavior in all communications and interactions. 22. Perform any other related duties as assigned by the School Business Administrator or designee.Verification of Competency: 1. District application and resume. 2. Required documentation outlined in the qualifications above. 3. A minimum of three letters of reference from former employers, teachers, professors or other professional sources. 4. Employment interview. 5. Official college transcript, if applicable.Physical Demands, Visual Acuity and Working ConditionsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.Unless reasonable accommodations can be made, while performing this job the staff member shall: 1. Use strength to lift items needed to perform the functions of the job. 2. Sit, stand and walk for required periods of time. 3. Speak and hear. 4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.Environmental Demands:The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. 1. Exposure to a variety of childhood and adult diseases and illnesses. 2. Occasional exposure to a variety of weather conditions. 3. Exposure to heated/air conditioned and ventilated facilities. 4. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment. 5. Function in a workplace that is usually moderately quiet but that can be noisy at time.Terms of Employment: 12-month non-aligned, salaried position with agreement between the employee and Perth Amboy Board of Education. Salaries, benefits, and leave time as negotiated. The Benefits Specialist will be evaluated by the School Business Administrator designee.Legal References: 18A: 11-1 18A: 26-2 NJAC 6:3-1.21Date Adopted: March 24, 2026 Date Revised: