AP Clerk

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Position Summary

We are seeking a detail-oriented and organized Accounts Payable Clerk to support the company’s accounting department and manage outgoing bills, invoices, and payments. This position will be responsible for processing vendor invoices, maintaining accurate expenditure records, resolving payment discrepancies, and ensuring payments are completed accurately and on time.

Key Responsibilities

• Process and maintain outgoing bills and invoices, including utility bills, product and inventory invoices, employee expenses, and other company expenditures
• Review invoices for accuracy, completeness, and proper authorization
• Enter invoices and payment information accurately into accounting systems
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Resolve payment discrepancies, billing issues, and vendor disputes in a timely manner
• Ensure payments are processed in accordance with company policies and procedures
• Monitor payment due dates and ensure all payments are sent accurately and on time
• Maintain accurate and up-to-date records of company expenditures and accounts payable transactions
• Reconcile invoices and payment records as needed
• Prepare and process payments for company credit cards
• Maintain organized AP files and supporting documentation
• Assist with month-end closing activities and accounting reports as needed
• Communicate with vendors, employees, and internal departments regarding invoices and payments
• Protect confidential financial information and follow company accounting procedures
• Assist with other accounting and administrative duties as assigned

Qualifications

• 1–5 years of experience in an Accounts Payable or Accounting role
• Working knowledge of Microsoft Office, QuickBooks, and Excel
• Strong attention to detail and accuracy
• Strong oral and written communication skills
• Excellent organizational and time-management skills
• Ability to effectively manage multiple tasks and priorities simultaneously
• Ability to meet deadlines and consistently achieve accurate results
• Strong problem-solving and analytical skills
• Ability to work independently and as part of a team
• Professional and courteous communication with vendors and internal staff

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