Accounting Specialist - AP AR

Job Description:

Summary:

This role is responsible for both AP and AR although more time will be spent on AP. Responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. Monitor receivables and follow up on outstanding invoices.

Responsibilities:

Processing accounts and incoming invoices in compliance with financial policies and procedures
Performing day to day financial transactions, including verifying, classifying, and recording accounts payable data
Communicates with company managers and approvers to ensure that all invoices are correctly routed for approval, coded, and submitted back to AP for payment in a timely manner.
Resolves all invoice rejections in the system daily. Follows up and makes necessary adjustments and corrections.
Monitors AP automation program to ensure there are no system issues or backlogs.
Performs weekly check run.
Prepares daily metric report.
Oversees corporate Purchase card program. Monitors credit limits, declines and audits transactions.
Oversees Travel & Expense system, creates and deactivates users, maintains business units and ensures T&E policy is followed.
Monthly reconciliation of Purchase Card Clearing account.
Reviews and follows up on all outstanding (un-cashed) AP checks.
Generates and sends accurate and timely invoices to customers
Records and processes payments received and reconciles payments with customer accounts.
Monitor AR aging reports and follow up on outstanding invoices to ensure timely payments. Communicate with customers regarding payment reminders, discrepancies and payment plans as necessary.
Ensures company adherence to company policies and procedures.
Monitors vendor inquiries and assists with invoice issues.
Provides support and guidance for Accounting Assistants/Clerks.
Assists in 1099 supplier review and processing filings.
Other duties as assigned.

Required Qualifications:

Five years accounting or equivalent experience required.
Degree in Business Administration or Accounting preferred.
Highly motivated, with the ability to work in a fast-paced environment with tight deadlines.
Proficient with Microsoft Word, Excel, and Outlook at an intermediate level.
Effective verbal and written communication skills. Provide excellent customer service in a team setting.
Good organization.
Works well independently and as a team member.
High degree of accuracy and attention to detail
Strong aptitude for system and processes
Perform duties and responsibilities in a manner consistent with the policies of HALL Wines.

Physical Requirements
•  On Site Position

About HALL Family Wines:

HALL, WALT and BACA produce critically acclaimed Cabernet Sauvignons, Pinot Noirs and Zinfandels that stand among the best in the world. We are deeply committed to the production of exceptional wines that are reflections of the land from which the grapes are grown. We are proud leaders in sustainability, having built the first LEED Gold winery in California, in addition to our 11 certified sustainable (CCWA) Estate vineyards.

At HALL Family Wines, we strive to do the right thing, to follow responsible business practices and to give back to our communities. We believe in the philosophy of leaving the world better than we found it, a philosophy we have been putting into action for 50 years, both in business and through our family Foundation, established in 1977.
Hall Wines is an equal employment opportunity employer and considers qualified applicants without regard to gender, sexual orientation, gender identity, race, religion, veteran or disability status.

If values and community responsibility are important factors for you in choosing a place to work, if you enjoy working in an environment that prizes creativity, and if you hold yourself to a high standard of excellence in your job performance, this position may be a good fit for you.

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