Office Manager

Job Summary:Manage, evaluate, and execute the daily administrative functions of the branch with specific attention to driving the branch's effort to invoice our clients for all activity, ensuring our ability to collect money successfully including specific collection efforts (A/R duties), appropriately pay our bills (A/P duties), manage the branch's personnel issues (H/R duties), and coordinate with the administrative personnel at the corporate level to create a seamless transition of information in a timely fashion.Typical Duties and Responsibilities:Daily management of all internal paperwork required for the operation of the branchEnsure employee compliance with timely paperwork flow, facilitate EE compensation, proper inventory and asset management, invoicing, etc.Data entry as required, scanning and placing all relevant paperwork into the digital job folders, etc.Obtain credit applications on all new customers and submit to corporate for approval for credit extensionsEnsure that all active projects have properly executed agreementsInvoice our clients in accordance with executed agreements and for work performed, as well as for damages and missing equipment, etc., following the prescribed formats and free of errorManage the lien/bond process, including timely execution of written notices as required by the job typeEnter vendor bills into the financial software package after verifying that the bill matches the purchase order and packing slip as provided by LOGISTICS, in accordance with written procedureCollect all credit card receipts, matching them to the statements, and entering into the financial software packageObtain all of the required personnel paperwork needed for employment, disciplinary actions, attendance, and termination, and ensuring that this paperwork is supplied to corporate H/R in the appropriate mannerAssist with payroll processing and per diem reimbursement and ensure that all labor is assigned to the appropriate work order numberProper DOT maintenance by ensuring that all employees have the proper license to operate company vehicles, collect driver logs and daily inspections, annual inspections, six-month record keeping, and ultimately report to the Branch Manager any driver non-complianceAssist corporate in making insurance claims as needed by initiating all claim paperwork and submitting such paperwork to corporateEssential Functions:Read, write, evaluate different types of documentsPrepare documents, reports, and required filings in approved formatsManage multiple projects and resolve conflicting deadlines effectivelyRepresent the “public face” of the company to visitors and guestsReceive and process incoming phone calls to recipientsPerform basic business functions using computers, telephones, copiers, calculators, business software, and accounting softwareQualifications:Associates degree in Accounting, Business Administration, or related field preferredPlanning and organizational skills in handling multiple projectsProficient in MS Office and other required PC software applicationsSpecific Expectations:A professional demeanorExcellent written and verbal communication skillsPlanning and organizational skills in handling multiple projectsThe ability to work under pressure to meet deadlinesAbility to work flexible schedule to meet job requirementsDisclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. #J-18808-Ljbffr MERSINO DEWATERING INCORPORATED