Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a manufacturing organization in Elk Grove, California on a Long-term Contract basis. This position focuses on high-volume expense-related payables and requires someone who can maintain accuracy, stay organized under deadlines, and communicate effectively with both internal teams and external vendors. The ideal candidate brings strong accounts payable knowledge, sound judgment in reviewing financial documentation, and the ability to support smooth payment operations in a fast-paced environment.

Responsibilities:
• Manage a large volume of non-purchase-order and expense invoices, assigning accurate general ledger coding, cost centers, and departmental allocations.
• Examine incoming invoices for completeness, authorization, and adherence to company policies before processing.
• Investigate and resolve payment or invoice discrepancies by coordinating with suppliers and cross-functional internal partners.
• Organize weekly invoice batches and assist with preparing payments on schedule through checks, ACH, wires, and other approved methods.
• Review employee expense submissions to confirm receipt support, correct coding, and compliance with reimbursement guidelines.
• Reconcile corporate card activity and follow up on missing documentation, policy exceptions, or coding issues.
• Maintain vendor records, including new supplier setup and updates, while supporting tax documentation and 1099-related compliance requirements.
• Contribute to month-end activities by helping reconcile accounts payable balances, reviewing open items, and preparing accrual support.
• Support audit and control requirements by retaining proper documentation and identifying opportunities to improve accounts payable workflows.• At least 3 years of accounts payable experience, preferably in a manufacturing, industrial, or multi-entity environment.
• Hands-on experience processing expense-side invoices, including non-PO transactions and account coding.
• Strong proficiency with Excel, including functions such as lookups and pivot tables.
• Familiarity with ERP or accounting systems used for payables processing and vendor management.
• Ability to manage high-volume workloads with strong accuracy, organization, and attention to detail.
• Clear communication skills and a collaborative approach when working with employees, vendors, and internal stakeholders.
• Experience with payment processing activities such as check runs and ACH transactions.
• Comfortable identifying inefficiencies and contributing to process improvements within accounts payable operations.