Billing & Accounts Receivable Specialist

POSITION SUMMARY

The Billing & Accounts Receivable Specialist is responsible for the day-to-day functional operations of the accounts receivable area and responsibility includes customer invoicing, cash receipts processing, resolution of customer deductions, collections of past due receivables, processing sales commissions, and customer master maintenance.

This role requires strong analytical and problem-solving skills, exceptional communication and organizational skills and the ability to work independently as well as cross-functionally with our internal and external sales representatives. This position requires great attention to details, a strong ability to meet deadlines, and be able to work efficiently in both independent and team settings.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Post cash receipts (wire, ACH, check) daily

• Process credit card payments

• Ensure timely and accurate customer invoicing which includes submitting invoices to customer portals and processing paper invoices for mail

• Process requests for customer credits and debits as well invoice cancellations

• Create and maintain customer master records

• Evaluate and recommend customer payment terms and credit limits

• Analyze and resolve customer payment discrepancies

• Analyze and resolve customer past due invoices including maintaining status notes

• Work with internal sales, external sales, and customers to resolve payment issues

• Process sales representative commission statements and payments

• Process Letters of Credit with customers

• Evaluate work processes to identify areas to increase efficiency and accuracy

• Prepare and maintain necessary policies, forms, and work instructions.

• Other duties as assigned

POSITION QUALIFICATIONS

SKILLS & ABILITIES

Education: High School Diploma

Experience: Four to ten years related experience.

Computer Skills: Windows, W ord, Excel , Outlook, SAP

The salary range in this posting depends on qualifications and experience. Actual compensation may vary, and this job posting is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on relevant experience, qualifications/education, and other factors including work schedule, shift premiums, and overtime.

Gleason is an Equal Opportunity Employer and considers applicants for all positions without regard to age, disability, genetic information and/or predisposing genetic characteristics, marital status, national origin, race/color, religion, sex/gender, sexual orientation, military or veteran status, victim of domestic violence status, arrest or conviction record, or any other characteristic protected by applicable laws.

OFFICE ENVIRONMENT

PHYSICAL DEMANDS

The physical demands described here are representative of those that would need to be met by an employee to successfully perform the essential functions of this job in an office environment. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job may include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job in an office environment. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

REASONABLE ACCOMMODATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, experience and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description in no way states or implies that these are the only duties to be performed. Employees are required to follow any other instructions and to perform any other duties requested by their manager or supervisor.

DISCLAIMER

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed and is not an all inclusive summary of job duties and responsibilities. The omission of specific statements or duties and responsibilities does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.