Administrative Assistant

Job Description

Job Description

Administrative Assistant

Position Overview

Our Indianapolis client is seeking an organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative assistance to internal teams and leadership. This individual will be responsible for managing schedules, maintaining records, coordinating communications, and ensuring administrative tasks are completed accurately and efficiently.

This role is ideal for someone who is proactive, highly organized, and comfortable managing multiple priorities in a fast-paced professional environment.

Key Responsibilities

• Provide general administrative support to leadership and internal departments
• Answer incoming phone calls, respond to emails, and direct inquiries to the appropriate individuals
• Manage calendars, schedule meetings, and coordinate appointments as needed
• Prepare, proofread, and maintain documents, reports, correspondence, and presentations
• Perform data entry and maintain accurate electronic and physical filing systems
• Assist with incoming and outgoing mail, document distribution, and office communications
• Coordinate meetings, prepare materials, and ensure necessary resources are available
• Monitor office supplies and assist with inventory and ordering as needed
• Maintain confidential information and ensure records are handled appropriately
• Communicate with clients, vendors, and internal team members in a professional manner
• Assist with special projects, process improvements, and additional administrative duties as assigned

Qualifications

• High School Diploma or equivalent required; Associate’s degree preferred
• 3+ year of administrative, office support, or customer service experience preferred
• Proficiency in Microsoft Office, including Outlook, Word, and Excel
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask, prioritize responsibilities, and meet deadlines
• Strong problem-solving skills and a proactive approach to daily responsibilities
• Ability to handle confidential information with professionalism and discretion
• Comfortable learning new software, systems, and office procedures
• Team-oriented mindset with the ability to work independently and collaboratively

Milliner Talent Solutions is an Indianapolis-based staffing partner specializing in Accounting, Finance, HR, Administrative, and Customer Service talent. We take a relationship-driven approach to connecting great people with great companies, focusing not just on skillsets, but on long-term fit. Our goal is simple: align talent with opportunity in a way that benefits both the individual and the organization.

Company Description

Milliner Talent Solutions is an Indianapolis-based staffing partner specializing in Accounting, Finance, HR, Administrative, and Customer Service talent. We take a relationship-driven approach to connecting great people with great companies, focusing not just on skillsets, but on long-term fit. Our goal is simple: align talent with opportunity in a way that benefits both the individual and the organization.