Executive Assistant

Executive Assistant – President of North America Surface Transportation C.H. Robinson is seeking a highly polished and proactive Executive Assistant to support the President of North America Surface Transportation (NAST) and various members of his leadership team. This role is essential for enabling executive effectiveness through high-level administrative support and strategic partnership. Responsibilities Executive Support & Calendar Management: Provide comprehensive administrative support, including managing complex calendars, coordinating meetings, preparing agendas, and optimizing executive time. Proactively anticipate needs, resolve scheduling conflicts, and ensure seamless daily operations. Communication & Stakeholder Partnership: Serve as a trusted liaison between senior leaders and internal/external stakeholders. Manage and triage executive communications, prioritize key actions, and ensure timely follow-up. Represent leadership with professionalism and sound judgment. Travel, Meetings & Event Coordination: Plan and execute detailed travel arrangements and itineraries. Coordinate meetings, leadership sessions, and events—including logistics, materials, and catering—to ensure a high-quality, organized experience. Presentations & Document Management: Develop and refine presentations and materials for board, leadership, customer, and departmental meetings. Maintain organized, accessible document and record-keeping systems, continuously improving processes for efficiency and usability. Project & Operational Coordination: Support cross-functional projects and leadership initiatives by tracking timelines, coordinating stakeholders, and ensuring deliverables are met with high quality. Maintain visibility to key priorities, deadlines, and follow-ups using collaboration tools. Financial & Administrative Processes: Manage executive expenses and reporting, including preparation, review, and submission of expense reports. Ensure accuracy and compliance with company policies. Confidentiality & Team Collaboration: Handle sensitive information with the highest level of discretion and integrity. Actively contribute to the administrative team, providing back‑up support and fostering a collaborative, high‑performing environment. Required Qualifications High School Diploma or GED. Minimum 4 years’ progressive executive administration experience as an executive assistant supporting Vice Presidents, Presidents or Chief levels. Preferred Qualifications Bachelor’s degree. Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Teams, SharePoint). Highly organized with strong attention to detail; able to prioritize and manage multiple, competing priorities in a fast-paced environment. Proactive, solutions-oriented mindset with a strong sense of urgency and ability to adapt to changing needs. Exceptional communication and interpersonal skills; able to influence, collaborate, and build relationships across all levels of the organization. Professional, service-oriented approach with a commitment to going above and beyond. Demonstrated ability to drive results and support change in a complex, matrixed organization. Values a diverse and inclusive work environment. Compensation Base pay range: $30.69 - $48.53 per hour. The base pay range displayed on the job posting reflects the minimum and maximum base pay for this specific location. Your individual base pay within this range is determined by job-related skills, experience, and relevant education or training. Benefits Three medical plans including prescription drug coverage. Enhanced fertility benefits. Flexible spending accounts. Health savings account (including employer contribution). Dental and vision. Basic and supplemental life insurance. Short-term and long-term disability. Paid observed holidays and 2 paid floating holidays for U.S. hourly employees. Flexible time off (FTO) offered to U.S. salaried employees—no accruals and no caps. Paid time off (PTO) offered to all other employees in the U.S. and Canada. Paid parental leave. Paid time off to volunteer in your community. Charitable giving match program. 401(k) with 6% company matching. Employee stock purchase plan. Broad range of career development, networking, and team-building opportunities. Work Location Onsite at our Eden Prairie offices with occasional flexibility to work from home. Equal Opportunity Statement C.H. Robinson is an Equal Opportunity Employer committed to providing a workplace and performance culture that reflects the strengths of its worldwide marketplace. We value unique experiences and diverse backgrounds of our people, our business relationships, and our communities. We are committed to providing an inclusive environment, free from harassment and discrimination, where all employees feel welcomed, valued and respected. EOE/Disabled/Veteran. #J-18808-Ljbffr