Operations Admin Specialist

: Overview: The Operations Admin Specialist is responsible for the management of workflow throughout all business transactions within Organics & Aggregates. This role requires but is not limited to the requirements listed below starting with Material Procurement, Inventory Control, Reporting, DUDE, Purchasing, Payroll, and more. The Operations Admin Specialist works as a member of the Mazza Mulch team and reports to the Director of Recycling - Organics & Aggregates. Responsibilities:

• Purchase and manage inventory of PPE, Line worker supplies, breakdown supplies, and bathroom supplies.
• Maintaining the maintenance program (DUDE).
• Assist in resolving any and all safety issues by communicating with the Director of Safety.
• Provide all safety information needed to complete each monthly safety training assigned to the divisions.
• Maintain inventory control for all associated divisions - Parts, Materials, Supplies.
• Provide and maintain vehicle service reports using Whip Around.
• Communicate with Operations managers and Directors to schedule yellow iron services according to recommendation, production and shop schedules.
• Communicate priority repairs or scheduled service directly to the Director of Recycling - Organics & Aggregates.
• Maintain files for all personnel in associated divisions. Update and remove accordingly.
• Report 30/60/90 report cards to Human Resources.
• Approving payroll.
• Assisting in any UKG issues (direct deposits, benefit packages, etc.).
• File any documentation or write-ups in employee's file.
• Ensure all new employees are aware of and have access to their benefits package.
• Use software tools to record and maintain information including time management, benefits, and salary training.
• Assist with collecting data and information during material studies and other experiments executed in all associated divisions.
• Communicate with vendors and employees regarding service issues and scheduling.
• Update monthly Bucket calibrations.
• Verify daily color machine calibrations and report back to the Director of Recycling or Manager.
• Perform other assigned duties as needed.

REPORTING: o Maintain monthly proformas for all associated divisions. o Biweekly maintenance/operational reports (DUDE) o Inbound material reports (weekly) o Outbound shipping reports (Scots/Mazza) o Safety Training Reports (Twice a month, 1st week and 3rd week) o Purchase analysis (weekly every Tuesday) o Attendance reports PURCHASING: Sage Intacct, Excel o Seek out quotes for supplies/materials needed throughout all correlating vendors. o Cross reference new quotes with existing quotes and verify. o Generate purchase orders. o Conduct purchase meetings according to the existing schedule. Any quotes generated after must still be verified and confirmed before ordering. o Communicate with the accounting department accordingly. o Keep an excel spreadsheet with all orders, pricing, lead times, etc. MATERIAL PROCUREMENT : o Speak with townships and customers about materials, material rates, trucking, and when trucking material is available. o Negotiating rates. o Machine placement coordination with the Director of Sales - Major Accounts. Qualifications:

• Must be legally eligible to work in the United States.
• Associate's Degree in Business Administration preferred, but not required.
• Bilingual in English and Spanish preferred.
• Proven experience working in business operations.
• Strong computer proficiency - Microsoft Office and Excel.
• Strong organization and time management skills.
• High self-initiative with the ability to work well under pressure.
• Good social and presentation skills.
• Strong problem-solving and analytical skills.
• Strong oral and written communication skills.

Why Work for Us?

• Family-friendly Company culture
• Annual salary increases
• Medical, dental and vision benefits
• Paid time off and sick time
• 401(k) with up to 4% match
• Employee professional development

We believe in providing training and development you need to grow your career with Mazza Recycling. Mazza Recycling is proud to be an equal opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.