Property Administrator

Property AdministratorWe are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.Responsibilities:Answer management phones and assist with Tenant needsRespond to inquiries by providing routine information and or taking and delivering messagesReceive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reportsCoordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.Maintain inventory of office supplies and property staff directoryMonitor outside vendors for compliance of contracts and certificate of insuranceAssist with preparing and administering service agreementsEstablish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documentsResponsible for accounts payable, accounts receivable and reportingOrganize and code invoices in WorkspaceAssist Chief Engineer with update of electrical analysis worksheet as utility invoices come inResponsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for paymentApplying tenant rents and open creditsCompiling and reviewing Tenant Billings and other misc. chargesProvide management team with aged delinquency reports and send late lettersDesired Competency, Experience and Skills:Must have a minimum high school education. Associates, B.A. or B.S. college degree preferredMinimum of 2 years previous commercial property management experienceExperience with MRI, Workspace and Yardi softwarePrevious experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.Possess professional demeanor and excellent interpersonal skills.Have access to reliable transportation and maintain a valid driver's license.Computer literate and proficient on MS Word, Excel, PowerPoint,Excellent communication skills, both verbal and writtenAbility to work independentlyThis position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.Pay Range$22 - $24 USDAbout Lincoln Property CompanyLincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline.All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy.