Legal Secretary

Job Description

Job Description

We are looking for an experienced Legal Secretary to support a busy civil litigation practice in Los Angeles, California. This Contract position is best suited for a highly organized, detail-oriented individual who can balance competing deadlines, produce accurate legal documents, and provide dependable administrative support in an in-office setting. The role offers the opportunity to contribute to a respected litigation team while handling a broad range of court filing and case coordination duties.

Responsibilities:
• Prepare, revise, and finalize litigation documents for submission, ensuring accuracy, consistency, and compliance with court rules.
• Manage electronic and traditional filings in California state and federal courts, tracking deadlines and confirming timely submissions.
• Develop Tables of Contents and Tables of Authorities manually for briefs, motions, and other court-ready materials.
• Draft, process, and coordinate service of subpoenas for matters within California and in other jurisdictions.
• Organize and maintain client records, case materials, and supporting documentation so files remain current and accessible.
• Handle incoming telephone calls courteously, routing messages and inquiries to the appropriate parties.
• Oversee attorney calendars, monitor key case dates, and assist with day-to-day litigation support activities to keep matters on schedule.

• At least 3 years of experience in a legal secretary role supporting litigation matters.

• Working knowledge of filing procedures for California state courts and federal courts.

• Demonstrated experience preparing, issuing, and serving subpoenas.

• Proficiency with Microsoft Office applications; familiarity with Macintosh systems is advantageous.

• Strong proofreading, organization, and written and verbal communication abilities.

• Ability to prioritize multiple assignments, meet strict deadlines, and work with minimal supervision