Front Desk- School New Jersey

Job Description

Job Description

Benefits:

• 401(k)
• Bonus based on performance
• Employee discounts
• Health insurance
• Paid time off
• Training & development

Early Childhood Education Administrator

The Anchored School is seeking a highly organized, detail-oriented, and compassionate Early Childhood Education Administrator to support the daily operations of our early childhood program. The ideal candidate will have experience in early childhood education administration, licensing compliance, family engagement, health and safety management, and event coordination.
This position plays a key leadership role in ensuring the school operates efficiently, maintains compliance with state regulations, and provides exceptional support to children, families, and staff.
Position Summary
The Early Childhood Education Administrator is responsible for overseeing administrative functions, maintaining licensing and health records, coordinating school events, supporting enrollment and family communication, and ensuring compliance with all applicable state and local regulations. The Administrator works closely with teaching staff, families, and leadership to promote a safe, nurturing, and high-quality learning environment.
Key Responsibilities
Licensing and Regulatory Compliance

• Maintain compliance with all New Jersey childcare licensing requirements and regulations.
• Monitor licensing documentation, inspections, and required reports.
• Ensure staff files, certifications, background checks, and training records remain up to date.
• Maintain NJCCIS records and track required professional development hours.
• Assist with licensing visits, audits, and regulatory reviews.

Health and Safety Management

• Maintain accurate, confidential records of children's health, immunizations, medications, and emergencies.
• Monitor compliance with health and safety policies and procedures.
• Coordinate health screenings and required documentation.
• Ensure emergency preparedness plans, incident reports, and safety protocols are up to date.
• Support implementation of sanitation and infection-control procedures.

Family and Enrollment Services

• Serve as a primary point of contact for families.
• Manage enrollment, registration, waitlists, and student records.
• Coordinate family onboarding and orientation processes.
• Communicate school policies, events, and program updates to families.
• Support family engagement initiatives and community partnerships.

Event Planning and Community Engagement

• Plan and coordinate school events, family engagement activities, celebrations, and community outreach programs.
• Support fundraising and community partnership opportunities.
• Promote a welcoming and inclusive school culture.

Administrative Operations

• Maintain student, staff, and program records.
• Assist with scheduling, attendance tracking, and reporting.
• Support budget tracking, purchasing, and inventory management.
• Prepare reports and documentation for leadership and regulatory agencies.
• Assist with hiring, onboarding, and staff support activities.

Team Collaboration

• Collaborate with teachers and leadership to support program quality.
• Participate in staff meetings and professional development activities.
• Support continuous improvement efforts and program goals.

Qualifications
Preffered

• Associate's Degree or higher in Early Childhood Education, Education, Business Administration, Public Administration, or a related field.
• Minimum of 3 years of experience in childcare administration, preschool administration, or early childhood education leadership.
• Knowledge of New Jersey childcare licensing regulations and compliance requirements.
• Experience in maintaining confidential records and managing administrative systems.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office and digital record-keeping systems.

Physical Requirements

• Ability to move throughout the school building and outdoor areas.
• Ability to lift up to 25 pounds when needed.
• Ability to attend school events that may occur outside regular operating hours.

Benefits

• Professional development opportunities.
• Supportive and collaborative work environment.
• Opportunity to make a meaningful impact on children, families, and educators.

Application Process
Interested candidates should submit:

• Resume
• Professional References

Applications will be reviewed on a rolling basis until the position is filled.
Equal Opportunity Employer
The Anchored School is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all children, families, and employees.