Coordinator II, Instructional Operations

Job Description Purpose and scope: The Coordinator II, Instructional Operations, facilitates daily operations within the assigned area. Responsible for coordination of support functions such as scheduling, communications, workflows, supplies, information processing, and staff support. May be responsible for coordinating budget planning process and for tracking and coordinating budget expenditures. Makes and communicates process decisions based on best practices. Essential Job Functions Coordinate daily operations of assigned area Maintain records and act as a point of contact for internal and external customers Manage executive calendars, including making appointments, scheduling meetings, and answering phone calls and emails. Safeguard confidential matters and records Manage internal workflows and instructional communications Oversee logistics for executive meetings and events, including site selection, schedules, agenda, minutes, and presentations Coordinate cost‑effective travel arrangements Prioritize inquiries and requests while troubleshooting conflicts. Make judgments and recommendations to ensure smooth day‑to‑day operations Create and submit a variety of reports related to the assigned area and present findings. May make presentations to both internal and external customers Enter, track, and maintain a variety of data, including documents, spreadsheets, and databases Ensure and maintain compliance with local/state/federal compliance of processes and documentation within the assigned area Assist with creating methods of evaluation of the assigned area. Analyze results and make recommendations for revisions to objectives and strategies Oversee and manage office supplies and equipment, submitting requisitions and approving or denying purchase requests in accordance with the budget. May be responsible for budget monitoring and reconciliations and may assist in planning and developing the department’s annual budget Participate in and/or take lead on special projects as needed Provide support for departmental events and general activities, including occasional assistance outside normal work hours, as needed Perform other reasonable related duties as assigned Knowledge, Skills, and Abilities Strong attention to accuracy and detail Excellent knowledge of general office and software applications Ability to prepare and analyze reports Possesses excellent organizational skills Strong multi‑tasking abilities with the ability to prioritize duties High level of customer service Physical Abilities The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, such as papers, books, or small parts, or driving an automobile. No special physical demands are required to perform the work. Work Schedule and Conditions Equipment used includes a PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment Interface with internal and external contacts as needed to carry out the functions of the position Work is performed in a climate‑controlled office with minimal exposure to safety hazards Required Qualifications Associate degree and at least 3 years of work experience, or an equivalent combination of education and experience Preferred Qualifications One year of experience providing high‑level administrative or operational support to senior leadership within higher education, corporate, nonprofit, or other complex organizational environments Demonstrated experience in project management, including coordinating multiple priorities, monitoring timelines, and managing deliverables within a fast‑paced executive setting Salary Hiring salary range is $44,793 – $51,512. Benefits You will enjoy a supportive, collegial work environment and excellent work/life balance. This includes a comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities, and more. Location 9191 Barker Cypress Road, Cypress, TX 77433. EEO Statement Lone Star College is an EEO Employer. All positions are subject to a criminal background check. #J-18808-Ljbffr Lone Star College