Front Desk Coordinator

Job Description

Job Description

We are looking for a dependable part-time, Front Desk Coordinator to support daily office operations for one of our non-profit clients. This contract-to-permanent opportunity is ideal for someone who enjoys working for non-profits, creating a welcoming experience for visitors while handling administrative tasks with accuracy and care. The right candidate will be comfortable managing front desk activity, completing data entry assignments, and preparing written correspondence in a fast-paced office setting. The hours for this role would be Monday-Friday, 9am-3pm, parking provided.

Responsibilities:

• Welcome guests, staff, and visitors with a courteous and detail-oriented presence while overseeing front desk activity throughout the day.

• Answer and direct calls on a multi-line phone system, ensuring inquiries are handled promptly and routed to the appropriate contacts.

• Enter and update information with a high degree of accuracy, maintaining organized records and supporting administrative workflows.

• Prepare letters and other written communication for the organization using clear formatting and attention to detail.

• Use Microsoft Office applications, including Word, Excel, and PowerPoint, to complete daily clerical and reporting tasks.

• Support office coordination needs by assisting with scheduling, general reception coverage, and routine administrative duties.

• Work with donor-related information and software tools such as DonorPerfect; training may be provided for candidates with transferable system experience.

• Adapt quickly to changing priorities and contribute to a detail-oriented, business-casual office environment.

• Comply with pre-employment screening requirements, including required screening steps before starting the assignment.

• Prior experience in a front desk, receptionist, concierge, or customer-facing administrative role.
• Strong data entry skills with close attention to accuracy, organization, and detail.
• Ability to provide friendly, detail-focused customer service in person and over the phone.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Confidence handling a multi-line phone system and managing incoming communications efficiently.
• Comfortable learning new software systems quickly; experience with DonorPerfect is a plus.
• Dependable work habits and the ability to adapt to office priorities with minimal supervision.