Registrar

Job Description

Job Description

OVERVIEW:

The core mission of Southeastern College is to provide targeted educational services that meet community needs. The Registrar builds and schedules the academic programs and educational services delivered at the campus level. The Registrar also maintains all student transcripts and academic records. To meet this end, the Registrar must work closely with the Dean and the rest of the campus staff.

BUSINESS CONTRIBUTIONS:

The Registrar is responsible for scheduling educational programs and maintaining records. This is accomplished through:

• Building and maintaining student course/program schedules for the campus
• Vetting student transcripts and admissions documentation
• Maintaining accurate paper and electronic student files and official documentation

ESSENTIAL FUNCTIONS:

Enrollment:

The Registrar is involved in conducting status verifications during the enrollment process. To accomplish this, the Registrar must:

• Review enrollment files forwarded from Admissions
• Verify student documentation: passports, financial statements, visas...
• Verify enrollment for employers, insurance, federal government, scholarships, military service... (produce confirmation letters)
• Participate in orientation and pre-registration

Transcripts:

The Registrar is responsible for transcripts for both incoming and graduated students.

Incoming Students

• Determine need for transcripts of incoming students (high school/college)
• Request or work with student prospects to acquire transcripts
• Research and evaluate degree granting institutions for legitimacy
• Conduct background checks when required
• Review entrance requirements
• Evaluate proof of identity
• Make preliminary determination for acceptance and forward to Dean
• Meet with students to resolve documentation issues
• Review consent-release forms

Graduated Students

• Maintain Southeastern College transcript records and graduate files
• Review student/graduate requests
• Clear requests with Bursar

Scheduling and Registration:

The Registrar oversees the process of academic scheduling for the campus. To accomplish this, the Registrar must:

• Build classes in the C2K system according to Campus Wheel (master scheduling document)
• Meet with students – determine scheduling issues and any accommodations
• Create general education and program schedules for individual students
  • Review program wheels
  • Assess student general education requirements
  • Assess any student transfer credits
  • Assess student status in program wheel
• Schedule re-entries
• Monitor and reconcile drops/withdrawals
• Distribute admit/drop slips to faculty
• Monitor international students (status) on monthly basis

Documentation:

The Registrar is responsible for maintaining student documentation. To accomplish this, the Registrar must:

• Ensure proper documentation
• Scanning documents into DRS
• Maintaining paper files
• Maintain and track all student files (signatures, documentation...)

Faculty/Student Progress Management:

The Registrar is responsible for updating and maintaining progress management. To accomplish this, the Registrar must:

• Prepare and print rosters daily and distribute to faculty
• Distribute change of status notifications to Faculty
• Collect and input attendance daily into C2K system (or twice daily depending on campus size)
• Student course/faculty evaluations: build, proctor, and input course evaluation surveys
• Input pre-post test scores for each course
• Input final course grades and grade changes
• Post final grades
• Review serious student concerns/complaints

On-line Liaison (For Certain Campuses):

Sometimes students attending a local Southeastern College campus will either opt for partial or full change of status to on-line campus. In these cases, the student will typically remain a student of the particular campus and thus the Registrar will act as a liaison between the student and the Southeastern College on-line campus. To accomplish this, the Registrar must:

• Conduct in-person orientations for on-line students
• Work with the Southeastern College On-line Campus Registrar

PHYSICAL DEMANDS:

The physical demands are those required in a typical professional office setting: communicating with coworkers and getting to and from appropriate on and off-campus appointments.

WORK ENVIRONMENT:

Professional office setting: moderate noise levels; controlled indoor climate.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

LOCATION:

This position is an onsite position located at your campus unless otherwise determined by the Chancellor and/or designee. Any changes must be reviewed by the Campus President/Vice President and all final approvals must come from the Chancellor and/or designee.

BENEFITS

• 401(k)
• 401(k) matching
• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid time off