Administrative Assistant

Administrative Assistant

Company Overview

Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivity anywhere in the world. For over 20 years, Iridium's unique network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of Things.

At Iridium, we understand the importance of staying connected and the limitations of traditional communications networks. People across the globe, including first responders, humanitarians, global militaries, scientific researchers, and lone workers, as well as ships, aircraft and remote operations all rely on Iridium to stay connected. We take our responsibility for providing these essential communications very seriously and pride ourselves on offering a reliable lifeline when needed. Likewise, Iridium is committed to providing an exciting and innovative workplace, where employees are challenged to think outside the box and collaborate on new, bold ideas and solutions. Our talented teams are passionate about their work and the impact our company makes around the world. Iridium fosters an empowering and inclusive culture that allows employees to genuinely be their best selves. We are looking for others who want to join this truly unique company that celebrates our employees and provides the opportunity to truly make a difference in the world.

What We're Looking For:

Iridium is seeking an energetic, conscientious, and personable Administrative Assistant to join our exemplary Administrative Support team. As an Administrative Assistant, you will work on providing administrative support to multiple leaders across various time zones and be highly engaged in activities to support local office operations. In this role, you will enthusiastically assist with coordination and activities associated with assigned projects. You'll bring a flexible, positive, and "can-do" attitude, with the ability to easily shift gears and priorities.

What You'll Do:

Oversee and maintain office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing
• Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc.
• Successfully oversee conference room needs and usage to support various meetings and events
• Confidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employees
• Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials
• Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team members
• Review expense authorizations and prepare expense reports on behalf of and for members of the Iridium leadership team
• Assist leaders with projects and other responsibilities on an as-needed basis
• Assist with the coordination of corporate events and social activities, both onsite at our Virginia locations and occasionally outside of the workplace
• Help draft and disseminate company communications, such as corporate and location-based announcements, events, and notifications

What You'll Need to Succeed:

• A high school diploma, GED, or equivalent, relevant professional support experience
• 4+ years experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.)
• Proficiency in Microsoft Office Applications including Word, Excel, PowerPoint, and Outlook Scheduling Assistant
• Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines
• Capable of exercising sound judgement and discretion when resolving issues, making recommendations, responding to questions, etc.
• Be able to clearly present data, ideas, arguments, etc.
• Can cultivate meaningful relationships with others and accept feedback to always keep improving
• Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes
• Must be able to prioritize your responsibilities and be resourceful when carrying out tasks

Things That Would be Great if You Brought to the Table:

• Previous (and successful) experience supporting a high-level company leader or executive
• Experience with or knowledge of any of the following Microsoft platforms:
  • Teams (for collaboration)
  • Sharepoint (for file sharing and organizing/planning)
  • ServiceNow (to create and follow tickets in order to resolve issues)
• Experience with managing and shipping mail and packages with specific experience working with FedEx
• A relentless desire to think outside the box, a healthy curiosity to learn about new people and things, and a confidence to bring your ideas, perspectives, and suggestions to the table

We'll also need you to:

• Occasionally work early mornings, late evenings, and/or weekend hours, as needed, to support time sensitive activities and/or to assist with company events
• Be a U.S. citizen

Work Environment:

This position primarily works in an office setting and is largely sedentary with the majority of the position working with a computer. The role typically requires the use of basic office equipment such as a phone, video, computer, keyboard, mouse, and printer.

We believe in-person connection drives innovation, strengthens mentorship, and builds culture, while flexibility enables employees to do their best work. Under Iridium's Hybrid Work Policy, employees are expected to work at least three days per week (approximately 60%) in an Iridium office to support collaboration, relationship-building, and professional growth.

Additional Information

This job description outlines the general nature and level of work for this role and is not a comprehensive list of duties, responsibilities, or qualifications. Employees may be assigned additional responsibilities as needed.

Iridium is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.