Administrative Assistant / Office Manager

Administrative Assistant / Office Manager Location: Washington, D.C. 20005 (Hybrid) Schedule: Tuesday Thursday On-site | Monday & Friday Remote Pay Range: $36.00 $41.00 / hour (W2) Duration: Contract through August 28, 2026 The Opportunity We are seeking an experienced, self-motivated Administrative Assistant / Office Manager to support the Washington D.C. office of a top-tier global financial services group. This is a high-visibility role that requires a professional capable of multitasking in a fast-paced corporate environment while maintaining a collaborative, team-oriented attitude. The ideal candidate is a proactive problem-solver who takes initiative, is eager to learn, and can manage the logistics of a busy executive office with precision. Key Responsibilities Travel & Expense Management: Coordinate complex business travel bookings and process reimbursements using Concur. Manage submission and tracking of all departmental expenses. Meeting Coordination: Schedule and host in-person and online meetings. Manage reception rooms for external guests, including catering coordination and dinner reservations. Office Operations: Manage procurement of office supplies and business cards via Coupa. Handle building maintenance requests and maintain the office handbook. Logistics & Support: Deliver, copy, scan, and file documents, letters, and packages. Maintain team contacts and distribution lists. Executive Support: Respond to ad-hoc requests and provide high-level administrative assistance to the leadership team as needed. Qualifications & Skills Experience: 10+ years of administrative experience, preferably within a corporate or financial services environment. Technical Proficiency: Advanced skills in MS Office Suite (Excel, Word, PowerPoint, Access) and Outlook. Systems Expertise: Hands-on experience with Concur (travel and expense) is required. Experience with Coupa is a major plus. Communication: Strong written and oral communication skills; ability to form positive professional relationships. Organization: Excellent time management skills with a proven ability to prioritize work and meet deadlines under pressure. Education: Bachelor's degree is preferred. Language Skills: Ability to read, write, or speak Japanese is highly preferred but not required. Why Join This Team? Work-Life Balance: Enjoy a predictable hybrid schedule with Mondays and Fridays remote. Premier Location: Work in the heart of D.C. (20005) in a professional, top-tier corporate setting. Stability: Long-term contract duration providing stability through late 2026. Upon completion of waiting period consultants are eligible for: Medical and Prescription Drug Plans Dental Plan Vision Plan Health Savings Account Health Flexible Spending Account Dependent Care Flexible Spending Account Supplemental Life Insurance Short Term and Long Term Disability Insurance Business Travel Insurance 401(k), Plus Match Weekly Pay #J-18808-Ljbffr