Assistant Program Manager

Assistant Program ManagerThe Assistant Program Manager provides coordination, tracking, and execution support across AAL program activities, ensuring tasks, deliverables, and operational processes are organized, documented, and executed. This position is contingent upon contract need.Responsibilities:Program Execution & Task CoordinationOperational Support: Assist in developing, implementing, and coordinating project activities and schedules.Reporting & Data Management: Maintain and analyze data systems (e.g., HMIS, databases), prepare reports, and ensure data quality.Support planning and execution of projects for the Program ManagerSchedule & Deliverable ManagementMaintain integrated schedules, task trackers, and deliverable logsMonitor suspense dates and coordinate with the Program ManagerServe as the POC and maintain communications with stakeholders.Reporting & Briefing SupportDevelop and maintain reports, briefings, and program summaries for leadership and stakeholdersEnsure information is accurate, synchronized, and suitable for decision-makingProcess Documentation & StandardizationDocument workflows, procedures, and operational processesTranslate informal practices into structured, repeatable processesMaintain program documentation repositoriesKnowledge Management & Information ControlMaintain organized knowledge repositories supporting program executionEnsure proper handling of sensitive information, including PII complianceSupport continuity and institutional knowledge retentionAction Tracking & Issue ManagementTrack action items, decisions, and dependencies across stakeholdersSupport issue identification and documentationAssist with preparation of mitigation plans and status updatesOperational & Event Support (As Required)Provide coordination and administrative support for operational activities and eventsAssist with logistics, scheduling, and execution support to ensure smooth deliveryPerformance Expectations (STD/AQL Alignment) Aligned to PWS 5.2.9 performance framework:Program deliverables tracked and reported with ?95% accuracy and timelinessIntegrated schedules and trackers maintained and current (Pass/Fail)Reports and briefings delivered on time with complete and synchronized informationProcess documentation maintained and updated as requiredKnowledge management compliant with PII and organizational standardsPerformance is evaluated on coordination effectiveness + accuracy + timeliness + visibility to GovernmentWork Environment / Execution Context:Primary place of performance is Austin, TX. Current operations are being conducted remotely with COR approval; however, candidates must be prepared to work onsite at AAL offices in Austin, TX as mission requirements dictate. High-tempo, multi-task environment requiring constant coordination and prioritization. Security / Compliance Requirements:Comply with OPSEC, PII, and Army data protection requirementsComplete required trainingEnsure all reporting and documentation is free of unauthorized sensitive informationProperly identify contractor status in all communications and deliverablesPerforms other related duties as assigned.Qualifications:Active Secret clearance required.Bachelor's degree in business, management, or related field (or equivalent experience)3–7+ years of experience in program support, operations, or project coordinationExperience supporting Government or DoD programs preferredStrong skills in:Schedule and task tracking tools (e.g., MS Project, Excel, Jira-equivalent)Briefing development (PowerPoint)Documentation and process mappingAbility to manage multiple concurrent priorities with minimal oversightStrong communication and stakeholder coordination skills