Legal Secretary

Senior Litigation Legal Secretary (7+ Years Experience) Hybrid | Newport Beach, CA A highly respected Newport Beach law firm is seeking an experienced and knowledgeable Legal Secretary to support 2–3 litigation attorneys. This is an excellent opportunity to join a collaborative team representing both nationally recognized corporations and innovative emerging companies. The ideal candidate will have extensive litigation experience, exceptional attention to detail, and the ability to independently manage a broad range of legal administrative responsibilities. Responsibilities File and serve pleadings in California state court, federal court, appellate forums, and arbitration proceedings Proofread and edit pleadings, discovery, correspondence, and legal documents, including creating tables of contents and tables of authorities Assist in the preparation of pleadings, motions, discovery, and other litigation‑related documents using established forms and precedent Serve discovery requests, discovery responses, deposition notices, objections, and document productions Process and circulate documents received from courts, clients, opposing counsel, and other parties Coordinate calendaring requests with docketing personnel Reserve hearing dates and schedule court reporters when needed Enter and revise attorney time entries in accordance with firm guidelines Schedule depositions with court reporters and videographers and process transcripts upon receipt Download, organize, and save incoming case documents Prepare check requests, vouchers, invoices, and reimbursement requests Open and close matters in accordance with firm procedures Assist with client billing and facilitate client payments Coordinate client meetings, business development meetings, and MCLE programs Qualifications Minimum of 7 years of Legal Secretary or Legal Assistant experience Significant experience supporting attorneys in a heavy litigation environment Strong knowledge of California civil litigation procedures, court rules, and filing requirements Ability to exercise sound judgment and work independently Exceptional organizational skills and attention to detail Strong written and verbal communication skills Ability to manage multiple priorities in a fast‑paced environment Technical Skills Advanced proficiency in Microsoft Word, Outlook, and Adobe Acrobat Experience with iManage and TABS is highly preferred This position offers a hybrid schedule. During the initial onboarding and training period, candidates should expect to work primarily in‑office to ensure successful integration into the firm's systems, procedures, and workflows. Following training, employees will transition to a hybrid schedule that includes at least one day per week in the Newport Beach office. Compensation $42–$50 per hour, depending on experience Annual compensation of approximately $87,360–$104,000 Medical Insurance (multiple plan options) Vision Insurance 401(k) with employer match after introductory period Discretionary annual bonus 2–3 weeks of paid vacation, based on tenure 6 paid sick days annually 12–14 paid holidays annually Birthday holiday Employee appreciation events throughout the year Complimentary gym membership Term life insurance Disability insurance Schedule Full‑time Monday–Friday Qualified candidates are encouraged to apply for confidential consideration. #J-18808-Ljbffr