Receiving Coordinator

Job Description

Job Description

Job Description

Job Title Receiving Coordinator

Department Production

Position Type Full Time/1st Shift/Non-Exempt

Reports To Logistics Supervisor

Working Hours Monday-Friday 7:00am-3:30pm

Job Summary

The Receiving Coordinator is responsible for coordinating and overseeing all incoming materials, supplies, and purchased components to ensure accurate, timely, and efficient receipt into the facility. This position verifies shipments, maintains inventory accuracy, coordinates with Purchasing, Production, and Quality, and ensures all receiving activities comply with company procedures and quality standards.

Roles and Responsibilities

• Receive, inspect, and verify incoming shipments against purchase orders, packing slips, and bills of lading.
• Coordinate unloading of incoming deliveries while ensuring safe material handling practices.
• Identify and report discrepancies including shortages, overages, damaged materials, or incorrect shipments.
• Enter receiving transactions into the ERP system accurately and promptly.
• Label and identify materials according to company procedures.
• Coordinate with Quality to ensure incoming inspection requirements are completed when necessary.
• Deliver received materials to the appropriate warehouse or production locations.
• Maintain accurate inventory records and support inventory cycle counts.
• Communicate receiving issues with Purchasing, suppliers, and internal departments to resolve discrepancies.
• Ensure FIFO (First-In, First-Out) inventory practices are followed where applicable.
• Organize and maintain receiving docks and storage areas in a clean and orderly condition.
• Coordinate returns of damaged or nonconforming materials.
• Maintain shipping and receiving documentation in accordance with company record retention requirements.
• Assist with physical inventory and inventory audits.
• Follow all company safety policies, ISO 9001 procedures, and work instructions.
• Assist with receiving and material handler activities as needed.
• Support continuous improvement initiatives related to warehouse and receiving processes.

• Perform other duties as assigned.

Education Requirements

• High School Diploma or equivalent.

Qualification Requirements

• Speak, read, and write English.
• Successfully pass drug screen.
• Minimum of one year experience as a certified forklift operator.
• Maintain a professional image for Customers, Vendors, potential Employees, and visitors.
• Have a Driver’s License, acceptable driving record, and be able to safely operate a vehicle.
• Ability to collect data, define problems, establish facts, and draw a valid conclusion.
• Mechanically inclined with a precise attention to detail and organization.
• Demonstrated ability to perform basic math functions.
• Ability to use the latest technology/software provided by Company.
• Have solid written and verbal communication skills that can be practiced at all levels of the organization.
• Understand company Quality Policy and AS9100/ISO 9001 fundamentals.
• Ability to adhere to all OSHA safety rules and regulations.
• Ability to work with deadlines.
• Physical Demands:
  • Stand, walk, push, pull, climb stairs and ladders, reach overhead and bend to the floor.
  • Exert up to 20 pounds of force occasionally and/or exert up to 10 pounds of force frequently.
  • Ability to safely lift 50 pounds.
  • Basic color perception, peripheral and depth perception, close vision of 20 inches or less, distance vision of more than 20 feet are required for reading blueprints and any required customer documentation.
  • Near acuity and accommodation are required for reading machine dial gauges, blueprints and precision measuring instruments used in the inspection of parts.
  • Ability to monitor machine sounds to identify and diagnose changes in order to take appropriate action.
• Working Environment/Conditions:
  • Moderate to high noise levels from operating machines and forklifts.
  • Physical hazard being exposed to moving equipment and machine parts.
  • Skin exposure to oils and cutting fluid.
  • Head/humid/cold weather conditions.
• May be required to follow other job-related instructions, cross-train, and to perform other job-related duties as requested, subject to all applicable state and federal laws.
• May require working over-time and/or off shift hours depending on customer needs.

Core Values:

• Fanatical About Precision - We build correct and efficient processes, and we execute them with relentless accuracy. We avoid shortcuts because quality is on the line. Our customers and our teammates can expect precision-made products every single day.

• Accountable to Each Other - We take responsibility for our actions, owning both successes and mistakes. We hold ourselves and our colleagues accountable to our standards of excellence. We all play for the same team, and every win is shared.

• Challenge Accepted - We’re not afraid to try something new, to solve a problem, or to think of new ideas. We like to figure things out. We meet new tasks with enthusiasm and curiosity. Our default is YES.

• Truth Tellers, Always - We are honest and ethical in all our actions. Our communications with our clients and each other are clear, timely, frank, and fair. We are empowered and obligated to voice concerns. We honor our commitments because our word is our bond.

• Service With Humility - We leave our egos at the door. No task is too small to be done well; no person is too experienced to learn something new.