Payroll Support Specialist

Why Work At Badgerland Girl Scouts? At Girl Scouts of Wisconsin Badgerland, every team member helps Girl Scouts discover their strength, find their voice, and become leaders in their communities and beyond. When you join our team, you're part of a mission that's all about making a real differenceand doing it in a way that feels meaningful every day. We're proud to offer a welcoming, inclusive workplace where flexibility, balance, and personal growth are part of the culture. Whether you're collaborating with passionate colleagues or supporting impactful programs, your work here matters. Full-Time Job Benefits: Medical, dental, vision insurance Free Short- and Long- Term Disability Insurance Free Life Insurance 1x salary (additional coverage available) 403(b) Retirement Savings Plan with eligibility employer contributions Employee Assistance Program Flexible 7.5 - hour workdays Paid Time Off (PTO), accrue total of 15 days the first year Sick Leave Holidays observed with pay: Martin Luther King Jr's Birthday, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Thanksgiving Day (and the Friday after), and all business days from December 24 through January 1 Mileage reimbursement Professional Development reimbursement Participation in the Public Service Loan Forgiveness (PSLF) Program If you're looking for a place where your work supports a greater mission and your well-being is truly valued, Badgerland Girl Scouts could be the perfect fit. Let's build a better futuretogether. Position Summary: The Accounting and HR Specialist provides professional support for both the Finance and Human Resources departments by coordinating day-to-day accounting and HR functions. This position is responsible for processing financial transactions, supporting payroll and benefits administration, maintaining employee records, coordinating recruiting and onboarding activities, and ensuring accurate documentation and compliance with organizational policies. Providing a full range of administration and organizational support, this person must be able to interact with all levels of the organization, respond well to pressure, be resourceful and efficient, and maintain a high level of professionalism and confidentiality. Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important. Job Type: Exempt/Salaried Salary Range: $40,000-$55,000/Annually Expected hours: 37.50/Weekly Location: Madison, WI Duties & Responsibilities: Accounting (Approximately 50%) Manage all aspects of the Accounts Payable subsidiary ledger in accordance with the Council's Policies and Procedures Manual, including processing vendor invoices and preparing weekly disbursements. Manage all aspects of the Accounts Receivable subsidiary ledger in accordance with the Council's Policies and Procedures Manual, including processing cash receipts, generating customer invoices, and overseeing collection activities. Support monthly, quarterly, and year-end closing processes through the preparation of journal entries and reconciliation of balance sheet accounts. Assist with the preparation of financial reports, annual budgets, and audit schedules. Support compliance with Generally Accepted Accounting Principles (GAAP) and applicable local, state, and federal regulations. Assist with maintaining accurate financial records and supporting documentation. Human Resources (Approximately 40%) Serve as a primary point of contact for employee questions regarding policies, procedures, benefits, and workplace practices. Support employee engagement initiatives and assist in addressing employee concerns in a timely and professional manner. Maintain accurate employee records and HR databases, including processing personnel actions related to hiring, promotions, transfers, status changes, and terminations. Maintain employment records and documentation, including job descriptions, performance evaluations, benefits records, I-9 forms, and other required personnel files. Process and coordinate bi-weekly payroll activities, ensuring accuracy and timeliness Coordinate recruitment activities, including posting job openings, screening applications, scheduling interviews, and communicating with candidates throughout the hiring process. Support new employee onboarding, including orientation, required paperwork, and benefits enrollment. Assist with ensuring compliance with employment laws, regulations, and organizational policies. Office Management (Approximately 10%) Order and maintain office, kitchen, and janitorial supplies for the Madison Leadership Center. Coordinate office maintenance, repairs, and vendor services for the Madison Leadership Center. Help ensure office common areas are clean, organized, and present a professional environment for staff and visitors. Provide general administrative support and assist with special projects as assigned. Work within the established budget, and maintain expenses and receipts as needed. Education & Experience: Associate's degree in Accounting, Finance, Human Resources, Business Administration, or a related field. Minimum of three years of progressively responsible experience in accounting, human resources, payroll administration, office management, or a related field. Other combinations of education, with relevant experience that demonstrate the ability to perform the duties of the position, will be considered. Proficiency with Microsoft Office Suite, experience working with cloud-based platforms, and Salesforce preferred. Outstanding project management skills and operates with an entrepreneurial, solutions-oriented mindset. High capacity to master and leverage data tracking platforms. Demonstrated ability and sensitivity working with youth and persons of diverse backgrounds, cultures, and lifestyles. Highly organized and detail-oriented with a bias towards execution and action. A proactive team player is willing to pitch in at all levels while also holding a big-picture, systems-thinking mindset. Skilled relationship builder with a demonstrated ability to motivate and collaborate effectively across differences and at every level of the organization Exceptional written and verbal communicator. Proficiency in Microsoft Office Suite and experience working with cloud-based software applications. Ability to manage confidential and sensitive information with professionalism and discretion. Be or become a registered member of the Girls Scouts of the United States of America; have a working knowledge of Girl Scout philosophy and programming, and be committed to the Girl Scout mission. Prior Girl Scout experience is not required. Other Requirements: Must be able to occasionally work irregular hours, including nights and weekends. Anticipated time away from the office is 10%. Possess a valid driver's License and proof of insurance. Must be able to work both in an office setting and independently off-site. Physical Requirements: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to withstand: a. Prolonged periods sitting at a desk and working on a computer. b. Operate office equipment manually. c. Must be able to lift and/or move up to 25 pounds at times. Individual Core Competencies: Adaptability: Accepts criticism and feedback, adapts to changes in the work environment, changes approach or method to best fit the situation, and manages competing demands. Communications: Exhibits good listening and comprehension, expresses ideas and thoughts in written form and verbally, keeps others adequately informed, and uses appropriate communication methods. Customer Service: Displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, responds promptly to customer needs, and solicits customer feedback to improve service. Dependability: Commits to doing the best job possible, follows instructions and responds to management direction, keeps commitments, meets attendance and punctuality guidelines, and responds to requests for service and assistance. Cooperation: Displays positive outlook and pleasant manner, establishes and maintains effective relations, exhibits tact and consideration, offers assistance and support to co-workers, works actively to resolve conflicts, and works cooperatively in group situations. Job Knowledge: Competent in required job skills and knowledge, displays understanding of how job relations to others, exhibits ability to learn and apply new skills, keeps up to date of current developments, requires minimal supervision, and uses resources effectively. Other Duties: Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Equal Opportunity Employer: Girl Scouts of Wisconsin Badgerland is an equal-opportunity employer.