Administrative Assistant I (USA)

Job Description

Job Description

Administrative Assistant

Location: Newark, DE 19702
Duration: 1-Year Contract
Pay Rate: $25.00-$28.00/hour

Our client is seeking a highly organized and professional Administrative Assistant to provide direct support to senior management and departmental teams. This role requires a detail-oriented individual with strong communication skills, exceptional organizational abilities, and experience handling confidential information. The ideal candidate will thrive in a fast-paced environment while managing multiple priorities and supporting a wide range of administrative, financial, and operational functions.

• Manage calendars, schedule appointments, and coordinate meetings and events.
• Arrange domestic and international travel, including flights, hotels, rental cars, passports, and visa requirements.
• Prepare agendas and coordinate logistics for meetings and visiting personnel.
• Review and process expense reports and purchasing card transactions for compliance and accuracy.
• Create and manage purchase orders, requisitions, vendor setups, and other purchasing activities through Oracle.
• Track departmental expenses and assist with budget planning and expense analysis.
• Maintain office files, records, and confidential personnel documentation.
• Process sensitive employee paperwork, including requisitions, compensation changes, relocations, and termination documents.
• Assist with office moves, workspace coordination, and relocation activities.
• Manage office supplies, incoming mail, phone coverage, and general office operations.
• Review and prioritize emails while handling routine correspondence.
• Attend monthly safety meetings and promote workplace safety initiatives and housekeeping standards.
• Interact professionally with executives, employees, vendors, customers, and visitors.
• Support special projects and drive assignments through completion with minimal supervision.
• Maintain strict confidentiality when handling personnel and business-related information.

• High School Diploma or GED required.
• 2-5+ years of administrative support experience supporting managers, directors, or senior leadership.
• Strong verbal and written communication skills.
• Excellent interpersonal skills with the ability to interact professionally with executive-level stakeholders.
• Minimum typing speed of 60 WPM.
• Strong organizational, multitasking, and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to prioritize work independently and manage competing deadlines.
• Demonstrated professionalism, discretion, and integrity.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Experience with Oracle Purchasing systems, Vista Plus, and accounting-related processes.
• Ability to work effectively in a collaborative team environment.

• Bachelor's Degree preferred.
• Experience coordinating international travel and visa/passport requirements.
• Prior budgeting, expense tracking, and financial reporting experience.
• Experience supporting multiple senior leaders within a corporate environment.

The ideal candidate is a polished administrative professional who can effectively manage executive support functions, coordinate complex schedules and travel arrangements, track financial data, and maintain confidentiality at all times. Success in this role requires strong problem-solving skills, initiative, attention to detail, and the ability to function independently while supporting a dynamic team environment.

Apply today to join a professional team where your organizational skills, business knowledge, and administrative expertise will make an immediate impact.