Proposal Manager

Overview Does an amazingly formatted proposal that presents correct, compelling sales messages make you happy? Is a well-organized and fully populated proposal automation system among your professional achievements? Do you thrive in high pressure, deadline driven situations? Do you live and breathe close rates? We don\'t really expect you to live and breathe close rates – but we do need you to be an experienced Proposal Manager who shares our commitment to making every bid response or proposal better than the last. A Proposal Manager who has successfully managed and motivated bid production teams and who can guide the bid team toward greater efficiency and increased effectiveness represents our ideal candidate. Flagship’s Proposal Manager is responsible for managing Qvidian, the company\'s proposal automation system, the RFP/RFI/RFQ submissions and proactive proposal activities working with our national Sales Team along with internal and external stakeholders. You will be part of the Marketing team and work closely with our designers and content creators to craft responses that will help us win new business and retain current clients. You will also play a key role in maintaining and updating our proposal automation system and developing the processes and workflow that support automation in bid production. You\'ll be joining a company truly committed to making the best decisions for their clients. You\'ll have the ability to contribute directly to our success and future growth. Our innovative facility solutions help America\'s companies reach their goals and provide the best workplace possible for their employees. Whether you\'re a manager, a marketer, a facility tech or a janitor, at Flagship you can make a positive impact on our clients\' offices and worksites and advance as far as your skills will take you. Whether you are interested in turning wrenches or operating an autonomous scrubber, join our team of the best and brightest. We offer great pay, amazing benefits and opportunity to learn and grow in every role. Join us and do your best work! Responsibilities Play a key role in maintaining/updating our proposal automation system and developing the processes and workflow that support automation in bid production. Train team members, sales representatives, and organizational SMEs in the use of the automation proposal application as needed. Oversee, facilitate, and conduct daily proposal activities, including strategy sessions, team meetings, content development, editing, reviews, graphics/formatting, and production Develop and maintain the proposal schedule and the workflow of the bid team, assigning resources to specific proposals and managing those resources toward timely submission. Track the status of each proposal within the process and provide assignment updates during staff meetings and proposal reviews Collaborate with the proposal team and sales lead to integrate win strategy, themes, and competitive advantages into proposals Analyze RFP/RFI/RFQ documents and develop action plans, project plans, outlines and templates that adhere to the solicitations’ requirements. Leverage established proposal processes to drive content creation and develop high-quality sections in collaboration with the content creators/writers Take ownership of proposal quality for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents Ensure the high-quality content and appearance of final proposal deliverables is in keeping with brand guidelines Conduct and document proposal lessons learned and implement actions to improve process efficiency Support proposal delivery and production activities as needed Manage the physical proposal production processes – including ensuring appropriate inventory of proposal and print supplies and shipping/tracking of the final submission to the prospect Support special projects and complete other responsibilities associated with the position such as event planning, preparation of marketing or business development materials Knowledge and Skills Ability to conduct B2B engagements in a professional and appropriate manner Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Visio Proficient in using and maintaining Qvidian, our automated proposal tool Excellent communication, organizational skills, and editorial judgement Ability to multi-task in a fast-paced environment Exceptional people skills Willingness and ability to work overtime as required by deadlines and resource constraints Ability to remain calm during stressful work periods Education and Work Experience Bachelor’s Degree in Marketing, Journalism or related field 5-7 years’ experience as a proposal manager in a proposal development environment At least 3 years’ experience in leading proposals for public sector projects with budgets exceeding $15 million At least 2 years’ experience in working with and maintaining Qvidian or similar Experience in Facility Services industry preferred, but not required Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing and frequent lifting of a minimum of 40 lbs. of office and facilities equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Seniority level Mid-Senior level Employment type Full-time Job function Other Industries Facilities Services #J-18808-Ljbffr