Recruitment/HR Specialist

Job Description

Job Description

GENERAL SUMMARY

The Recruitment / HR Specialist is responsible for coordinating and executing the full recruitment process while ensuring compliance with company policies, applicable employment laws, and the Collective Bargaining Agreement (CBA). This position supports hiring managers in identifying and selecting qualified candidates while promoting fair and equitable hiring practices that align with organizational standards and contractual obligations.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

KEY RESPONSIBILITIES:

Recruitment & Talent Acquisition: 

• Manage the full recruitment process, including job postings, sourcing, screening, interviewing, and onboarding.
• Partner with hiring managers to determine staffing needs and develop accurate job descriptions and postings.
• Ensure recruitment activities are conducted in accordance with applicable employment laws and the provisions outlined in the CBA.
• Coordinate internal postings and transfers in alignment with seniority and bid procedures as defined in the CBA.
• Maintain strong communication with candidates throughout the hiring process to ensure a positive experience.
• Represent the organization at job fairs, community events, and outreach programs to attract diverse talent.
• Lead the planning and organization of internal hiring events, such as interview days and job fairs hosted at the KCATA.

HR Support & Compliance:

• Provide guidance to managers and employees on recruitment and onboarding procedures.
• Assist in ensuring consistency and fairness in hiring practices while adhering to equal employment opportunity standards.
• Support HR initiatives related to recruitment strategy, workforce planning, and process improvements.
• Maintain awareness of federal, state, and local employment regulations.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• Work requires the occasional direction of helpers, assistants, seasonal employees, interns, contractors, vendors and/or temporary employees.

FISCAL RESPONSIBILITY 

• Position has limited fiscal responsibility. May assist in the collection of data in support of recommendations for departmental budget allocations. May monitor division or program/promotional level budget and expenditures.

MINIMUM QUALIFICATIONS

Required Education and Experience

• Bachelor’s degree in Human Resources Business Administration, or a related field or work experience
• Minimum of 2–5 years of experience in recruitment or human resources.
• General understanding of Collective Bargaining Agreements (CBAs).
• Strong knowledge of employment law and HR compliance standards.
• Excellent interpersonal, communication, and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of general human resources functionalities.
• Advanced understanding of Microsoft Excel.
• Exposure to recruitment workflows and/or applicant tracking systems.

Skills

• Experience working in unionized or public-sector environment.
• Strong attention to detail, analytical skills, and problem-solving abilities.
• Familiarity with HR compliance, including recruiting and benefits regulations.
• Effective communication and collaboration across teams.
• Ability to manage confidential information with discretion.

Required Licenses or Certifications

• None

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• English grammar, spelling, punctuation.
• Modern office procedures, methods and computer equipment.
• HRIS systems.
• Various human resources practices and regulations.

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships.
• Effective communication and collaboration across teams.
• Strong attention to detail, analytical skills, and problem-solving abilities.
• Familiarity with HR compliance, including recruiting and benefits regulations.
• Ability to manage confidential information with discretion.
• Performing a variety of duties, often changing from one task to another of a different nature.
• Project management, including assigning, prioritizing, monitoring, and reviewing work assignments.

Ability to:

• Meet schedules and deadlines of the work. Accurately organize and maintain paper documents and electronic files.
• Maintain the confidentiality of information and respect professional boundaries.
• Utilize HRIS systems for project management, creating reports and developing processes, and providing updates and maintenance.

POSITION TYPE AND EXPECTED HOURS OF WORK

• Will work in a normal office environment. Will sometimes be required to work and/or attend meetings or events in public and at all RideKC locations.
• Monday through Friday 8am until 5pm.
• Occasional abnormal hours are expected and required for specific events and to reach all employees.

TRAVEL 

• Occasional travel within the metropolitan area may be required.

WORKING CONDITIONS & PHYSICAL DEMANDS

• This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BENEFITS TO ELIGIBLE EMPLOYEES 

Employees are eligible for benefits for the first day of the month following employment.

• Health, Dental, Vision, Short-term Disability and Life Insurance.
• Accrued Vacation and Sick Leave.
• Access to Employee Assistance Program (EAP)
• Total of ten (10) paid holidays plus employee’s birthday and a floating holiday.
• Retirement Benefits through a Pension Plan.

OPTIONAL BENEFITS TO ELIGIBLE EMPLOYEES

• Flexible spending accounts for pre-tax out-of-pocket family healthcare and/or dependent care.
• Voluntary and supplementary products (Long and short-term disability, life insurance).
• 457(b) Deferred Compensation Plan

EMPLOYEE PERKS

• Free gym memberships for employees at KCMO Community Centers or Planet Fitness.
• Employee recognition events.
• Health and Wellness events.
• Tuition Reimbursement.

WORK AUTHORIZATION/SECURITY CLEARANCE (IF APPLICABLE) 

EEO STATEMENT 

• KCATA is an equal opportunity employer.

HUMAN COLLABORATION & JOB IMPACT

• Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. The impact the job has on KCATA is limited in terms of time, money, or public/employee relations.

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.