Admin Assistant
$22 - $25 per hourExpress Employment Professionals Defunct
Job Full Description We are hiring an ADMINISTRATIVE ASSISTANT . This position supports the Call Center and Customer Service team by monitoring case activity, verifying billing and invoice information, tracking communications, and ensuring that follow-up activities are completed in a timely manner. This position requires strong attention to detail, organization, communication skills, and the ability to identify and resolve discrepancies.
Essential Duties and Responsibilities Call Monitoring and Follow-Up
Schedule: Monday to Friday from 10am to 6pm
Pay: $22-$25/hr.
Apply online at
Union City, NJ
3187
4808 Bergenline Avenue
Suite 502
Union City, NJ 07087
Essential Duties and Responsibilities Call Monitoring and Follow-Up
- Monitor missed calls voice mail and call activity within Zoom.
- Review missed calls to ensure that calls are returned promptly.
- Check call records to verify that dental offices have received appropriate follow-up.
- Identify calls that have not been returned and communicate with the appropriate team member to ensure follow-up is completed.
- Assist in maintaining accurate call records and documentation.
- Monitor voicemail and other communication channels as assigned.
- Monitor the company's general mailbox throughout the day and make sure every incoming message is reviewed promptly.
- Respond directly to general inquiries that don't need a specific department.
- Route messages that need a specific department to the right team (such as Customer Service, Billing, Production, or Shipping), and make sure each one is received.
- Follow up on routed messages to confirm they're resolved, and keep the mailbox organized so nothing is missed or left unanswered.
- Review case due dates in the Excel tracking sheet every day to make sure they're accurate and matching.
- Find and fix any conflicting or overlapping due dates, such as duplicate entries, dates that don't match the case details, or too many cases due on the same day.
- Tell the right department or team member right away about any date that needs to be adjusted and update the sheet once it's settled.
- Keep the spreadsheet organized so the team has a reliable schedule to work from, and no case misses its deadline.
- Check messages in the lab's system several times throughout the day so nothing sits unread.
- Review each message and send it to the right department based on what it's about, such as a case question, a billing issue, or a delivery request.
- Confirm that each department receives its messages and follow up on any that haven't been answered.
- Flag anything urgent or unclear to a supervisor right away, so every message ends up with the right person and gets handled on time.
- Maintain organized and accurate records.
- Enter and update information in company systems.
- Prepare reports or tracking documents as requested by management.
- Assist with identifying recurring cases, billing, or communication issues.
- Maintain confidentiality of company, patient, doctor, and account information.
- Perform other administrative duties as assigned.
- High school diploma or equivalent required.
- Previous administrative, customer service, call center, or medical industry experience preferred.
- Strong attention to detail and accuracy.
- Excellent organizational and follow-up skills.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and priorities.
- Comfortable working with computer systems, Zoom, excel, and other company software.
- Ability to identify discrepancies and take appropriate action to resolve them.
- Ability to work independently while also communicating effectively with the team.
Schedule: Monday to Friday from 10am to 6pm
Pay: $22-$25/hr.
Apply online at
Union City, NJ
3187
4808 Bergenline Avenue
Suite 502
Union City, NJ 07087
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Admin Assistant in Englewood Cliffs, NJ vacancy
- Minimum of 5 years of experience as an executive assistant Outstanding ability to communicate with cross levels Education And Years Of Experience Bachelor's degree 5 years Top Skills Fluency in Korean and English Minimum of 5 years of experience as an executive assistant...SuggestedWork at officeFlexible hoursShift work
$17 per hour
...meeting and greeting visitors. Principal duties and responsibilities will vary depending on which area of the Medical Center the HR Assistant is assigned to and/or working in. Job Details Department: HR Temporary Talent Resources Location: Variable - Travel to different...SuggestedDaily paidTemporary workWork experience placementShift work- Englewood Health, a leading healthcare system, seeks an HR Assistant to handle administrative tasks, screen calls, and welcome visitors across Englewood Health sites. Responsibilities vary by department and location, with flexible hours and travel between sites as needed...SuggestedDaily paidTemporary workFlexible hours
- ...Kurv and its accolades, please visit Job Summary: Based out of Kurvs New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior...SuggestedWork at office
Kurv Industrial
Ridgefield, NJ4 days ago - BOGOTA PUBLIC SCHOOLS is seeking an Administrative Assistant at the CTE building to provide confidential administrative and secretarial support to the Principal, coordinating communications with staff, parents, other school districts, and public agencies to ensure smooth...SuggestedWork at office
- ...Clerical Assistant Pride-Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability...Local area
NYC Health + Hospital 1225 Gerard Ave
Bronx, NY3 days ago $18 - $28.84 per hour
...Human Services, or related field preferred License/Certifications: None Experience: Previous healthcare, clerical, or administrative assistant experience preferred. Strong computer skills including experience with MS Word, Excel, and Power BI Strong knowledge of medical...Columbia Memorial Hospital
Jersey City, NJ2 days ago- Zohorecruit is seeking a Work-From-Home Data Entry Research Panelist in the United States. You can join from Jersey City or anywhere, with flexible part-time or full-time hours and no commute. No prior experience is required; training is provided. You will participate...Full timePart timeRemote workWork from homeFlexible hours
Maxion Corp
Jersey City, NJ18 hours ago - ...Work At Home Data Entry - Remote - Admin Assistant Jersey City, United States | Posted on 03/12/2026 JoinOur Team as a Work-From-Home Data Entry ResearchPanelist! Are youready to earn money from the comfort of your own home?This exciting opportunity is perfect...Full timeImmediate startRemote workWork from home
Maxion Corp
Jersey City, NJ18 hours ago $40k - $55k
...beverages/kitchen supplies Maintain and order stationery and office supplies Manage and update conference rooms schedule Actively assist in the planning and execution of events Manage all company food orders/deliveries Provide support to receptionist as needed...Work at officeCross River
Fort Lee, NJ4 days ago$18.5 - $29 per hour
...timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we encourage fun...Minimum wageWork at officeDaVita
Englewood, NJ3 days ago- ...We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client. This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is...Work at office
Coda Search│Staffing
Teaneck, NJ1 day ago $25 per hour
...Administrative Assistant Location: New Jersey Pay Rate: $25.00 per hour Schedule: Full-Time, 40 hours per week Work Arrangement: 100% Onsite, Teaneck NJ Position Overview We are seeking a dependable and detail-oriented Administrative Assistant to...Hourly payFull timeWork at officeMonday to FridayTender Touch Rehab Services, LLC -Complete Care at Madison
Teaneck, NJ4 days ago$65k - $75k
...your application.OverviewA confidential professional services organization is seeking an organized, detail-oriented Administrative Assistant to support its Accounting & Finance team. This role is ideal for someone who thrives in a fast-paced environment, can manage...Full timeWork at officeTrial period2 days per week3 days per weekCoda SearchStaffing
Ridgefield Park, NJ4 days ago$40k - $55k
Cross River is seeking an Office Administrator to ensure smooth daily operations, maintain conference rooms, and oversee office supplies. The role supports staff with timely, cost-efficient administrative tasks and works closely with the building manager and vendors. Ideal...Work at office- Orthopedic Associates of Englewood Cliffs is seeking a Temporary Administrative Assistant to provide vital support to the Practice Administrator, HR Generalist, and management team. Responsibilities include managing supplies, invoicing in QuickBooks, coordinating meetings...Full timeTemporary workInternshipWork at office
- ...Preparing memos, reports, and presentations, while maintaining organized digital and physical filing systems. Special Projects: Assisting with data entry, basic bookkeeping, and ad-hoc projects. Accounts Receivable - client service, investment collections. Reconciling...
$20 - $22 per hour
...We are hiring for a Bi-lingual Administrative Assistant to join our growing team. This is a temp-to-hire position. Duties include: Answering phones Creating proposals Sending out emails General clerical duties General invoices in QuickBooks Bi-lingual...Temporary workMonday to FridayHUDSON CITY CONSULTING LIMITED LIAB
Kearny, NJ4 days ago- About the Job: Receptionist/Office Administrator/Administrative Assistant Vale Sports Rehabilitation and Physical Therapy is a full-service orthopedic and sports rehabilitation clinic. The practice employs the latest technology and evidence-based research to help patients...Work at office
- Lia Toyota Rockland in Blauvelt, NY is seeking a full-time Office Assistant to support scanning and clerical tasks within the service department. This hands-on role covers filing, document management, and receptionist coverage as needed. Ideal candidates demonstrate initiative...Full timeWork at office
$80k - $95k
Our client, a family-owned car dealership based in Tenafly, NJ, is seeking an experienced Executive Assistant to join the team. This position is fully on site and the company offers excellent benefits! Job Details Provide comprehensive administrative support and calendar...Work at officeLocal area- Executive Assistant III (Various Departments) - ( REF. NO. : HKIC202609135) Description Position: Executive Assistant III Rank: Executive Assistant III Cluster / Hospital / Department: Hong Kong Island Cluster (West) / Various Departments Salary: HK$15,813 to HK$1...Full timeContract work
- Hospital Authority seeks an Executive Assistant II in the Medical Social Work Department for the Hong Kong Island Cluster. The role provides executive secretarial support to senior staff and handles daily departmental clerical tasks, with involvement in medical fee waivers...Work at office
- Hospital Authority is seeking an Executive Assistant III to provide senior-level support within the Human Resources Division of the HA Head Office. The role covers office administration, document design, data reporting, and stakeholder liaison. The successful candidate...Work at office
- Hospital Authority in Hong Kong seeks an Executive Assistant I for the Accident & Emergency Training Centre at Ruttonjee & Tang Shiu Kin Hospitals. The role provides clerical and secretarial support, handles enquiries, manages equipment inventories, and helps arrange training...Full timeContract work
- Executive Assistant II (Medical Social Work) - ( REF. NO. : HKIC260940) Description Application Deadline: 7 October 2026 Date of Issue: 24 September 2026 Vacancy Notification Circular No. HKIC260940 Rank: Executive Assistant II Department / Cluster: Medical Social Work...Full timeContract workWork at office
$24 per hour
A Japanese company seeks a part-time, Temp. Administrative Assistant. in thier Fort Lee office. Hourly rate: $24 - (DOE) Employment type: Temp, parttime Work shceudle: Negotiable; approximately 20 hours / week Job Responsibilities Oversee all aspects of general office...Hourly payTemporary workPart timeWork at office$45 - $50 per hour
...writing and speaking Coordination of schedules, office set up, maintaining office equipment, space planning, etc. Skills Executive Assistant About US Tech Solutions US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total...Work experience placementWork at office- Hospital Authority invites applications for the Executive Assistant III position across departments within the Hong Kong Island Cluster (West). The role covers clerical duties, data input, and routine office administration. Requirements include F.5/S.5 with English and...Full timeContract work
- Hospital Authority invites applications for Temporary Executive Assistant II. You will provide high-level admin support to the Clinical Effectiveness & Technology Management Department, Quality & Safety Division, HA Head Office, ensuring efficient office operations. Responsibilities...Temporary workWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Admin Assistant. Be the first to apply!
Related searches
- operations administrative assistant Englewood Cliffs, NJ
- team administrator Englewood Cliffs, NJ
- operations assistant Englewood Cliffs, NJ
- administrative assistant/recruiting Englewood Cliffs, NJ
- administrative associate Englewood Cliffs, NJ
- administrative assistant logistics Englewood Cliffs, NJ
- administrative assistant police department Englewood Cliffs, NJ
- engineering team administrator Englewood Cliffs, NJ
- administrative assistant Englewood Cliffs, NJ
- business assistant Englewood Cliffs, NJ