Administrative Coordinator Sr

Administrative Coordinator Sr

Inova Fairfax Medical is seeking a dedicated Administrative Coordinator Sr to join the Dept. of Medicine team. This role will manage system level scheduling for physicians.

Schedule: Full-time, On-site. Monday – Friday (8:30am – 5pm or 9am – 5:30pm)

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Administrative Coordinator Sr Responsibilities:

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.

Minimum Qualifications:

• Education: High School or GED.
• Experience: Five (5) years' relevant office or healthcare experience.

Preferred Qualifications:

• Education: Associates Degree and above
• Previous experience as an Admin Coordinator or Health system scheduler