Assistant Property Manager

Job Description

Job Description

A growing commercial real estate organization is seeking an Assistant Property Manager to join its Property Management team. This is an excellent opportunity for a commercial real estate professional who enjoys building strong tenant relationships, understands the financial side of property operations, and is ready to take on increasing responsibility within a diverse portfolio.

The ideal candidate will have approximately 3+ years of commercial property management experience, along with hands-on experience with property financials, budgeting, vendor management, and day-to-day building operations. This position will work closely with experienced property management leadership while providing opportunities to take ownership of assigned properties, projects, and operational responsibilities.

As an Assistant Property Manager, you will help ensure properties operate efficiently, perform financially, and provide a high-quality experience for tenants and clients. Responsibilities will include:

• Support the day-to-day management and operations of commercial properties within the portfolio.
• Serve as a key point of contact for tenants, responding to questions, service requests, and property needs with professionalism and urgency.
• Assist with annual property budgets, monthly financial reporting, variance reviews, and financial analysis.
• Manage rent collection activities for assigned properties and assist with monitoring overall property financial performance.
• Review, code, and track property invoices and operating expenses.
• Coordinate tenant move-ins, move-outs, inspections, and related property activities.
• Manage and monitor tenant work orders, coordinating with building engineers and service providers to ensure timely resolution.
• Conduct regular property inspections and follow up on maintenance, appearance, landscaping, janitorial, and operational needs.
• Develop strong relationships with vendors and contractors while monitoring performance, service levels, and contractual obligations.
• Assist with vendor RFPs, bidding processes, contract renewals, and vendor selection.
• Coordinate vendors and contractors performing services or improvement projects at assigned properties.
• Support tenant improvement, capital, and other property-related projects.
• Assist with Fire Life Safety requirements, preventative maintenance schedules, inspections, drills, and other building compliance activities.
• Maintain accurate property records, tenant emergency contacts, critical dates, contracts, and other documentation.
• Help evaluate the competitive marketplace and identify opportunities to enhance tenant satisfaction, retention, and property performance.
• Support ESG data collection, tracking, and reporting initiatives.
• Take on increasing management responsibility for assigned properties as experience and portfolio needs allow.
• Participate in an on-call rotation and respond to property needs when necessary.

What We're Looking For

• Approximately 3+ years of commercial property management experience strongly preferred.
• Experience working with property financial statements, budgets, expense tracking, and financial analysis.
• Understanding of commercial building operations and property management best practices.
• Familiarity with building systems, including HVAC, electrical, plumbing, and Fire Life Safety, preferred.
• Experience working with tenants, vendors, contractors, and building personnel.
• Strong customer service mindset with the ability to develop positive, professional relationships.
• Strong organizational skills and the ability to manage multiple properties, projects, deadlines, and priorities.
• Excellent written and verbal communication skills.
• Comfort using property management systems and standard business software.
• Bachelor's degree preferred; equivalent relevant education and professional experience will also be considered.

We are looking for someone who is:

• A strong relationship builder who genuinely enjoys working with tenants and clients.
• Financially minded and comfortable working with budgets, expenses, and property performance.
• Proactive and able to identify and address issues before they become larger problems.
• Organized, dependable, and comfortable balancing competing priorities.
• Collaborative and willing to step in wherever needed.
• Professional, responsive, and committed to providing a high level of service.
• Interested in continuing to develop their knowledge and career within commercial property management.

This position offers the opportunity to gain broader responsibility, work closely with experienced real estate professionals, and continue building a career in commercial property management within a growing portfolio.