Corporate Projects Coordinator

Job Description

Job Description

CORPORATE PROJECTS COORDINATOR

Department: Finance and Administration

JOB SUMMARY

This Corporate Projects Coordinator will be responsible for ensuring organizational compliance with business requirements for all states in which the organization provides services or has employees. This position will support the Executive Director with project management, take notes during meetings and assign action steps as applicable in Asana. The best candidate for this position will be a self-starter, provides a high level of customer service, attention to detail, and the ability to make sound judgments while working in a fast-paced environment.

The successful applicant will enjoy working behind the scenes on administrative tasks moving projects forward and ensuring business compliance. The ideal applicant is ready to take on new projects and priorities at a moment’s notice. They will demonstrate a high level of initiative on various tasks and propose solutions to potential and real challenges. This role requires excellent collaboration on projects and the motivation to execute various individual tasks daily.

ESSENTIAL DUTIES AND FUNCTIONS

• Utilize the project management system (Asana) to track, update, and manage assigned Projects
• Utilize Sharepoint for the review, storage and management of Department files
• Ensure documentation and administrative requirements are met for identified projects
• Assist in ensuring the Organization remains compliant with expansion compliance tasks including registration to do business, annual reporting, charitable solicitation registration, etc.
• Create and manage projects within Asana to update the Organization’s Projects
• Collaborate with legal counsel as needed for national expansion
• Participate as part of the Mail Processing team
• Participate as part of the Front Desk Support team by filling in at the front desk and helping answer overflow calls as needed.
• Handle confidential, sensitive information with discretion.
• Support the on going Record Retention projects for the Organization.
• Support the execution of cross-functional projects tied to organizational priorities.
• Support the Executive Director as needed
• Perform such other duties as may be assigned.

SUPERVISORY RESPONSIBILITIES

• N/A

REQUIRED EXPERIENCE AND QUALIFICATIONS

• High school diploma/GED.
• Minimum of 2 years of relevant experience in administrative work.
• Minimum age of 21 (drive an agency owned vehicle)
• Proficient in Microsoft Office 365 products, specifically Word, Excel, Teams, and Outlook and willingness to work in and/or learn efficiency platforms such as SharePoint, Asana, etc.

PREFERRED EXPERIENCE AND QUALIFICATIONS

• Notary in the state of Florida
• 3-5 years of experience in a high level support role at a nonprofit organization

COMPETENCIES

• Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of Humble, Hungry, Wise, and Called.
• Dependable, highly motivated self-starter
• Detail oriented, highly organized, and able to handle a variety of tasks and responsibilities in a timely and efficient manner with a high level of quality and accuracy
• Ability to maintain confidential employee, client, and organization information
• Demonstrate effective communication skills, both oral and written
• Ability to understand and follow oral and written instructions, meet deadlines, and work independently and as part of a team
• Ability to build effective professional working relationships internally and externally
• Ability to solve daily problems by analyzing situations, determining appropriate next steps, and implementing solutions
• Ability to maintain a positive attitude that promotes constructive resolution of problems and concerns
• Possess time and priority management skills
• Possess a general knowledge of standard office practices and office equipment

SPIRITUAL QUALIFICATIONS

• It is the mission of One More Child to provide Christ-centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.
• Have had a personal conversion experience with Jesus Christ and been scripturally baptized.
• Possess a sense of commitment to ministry through vocation.
• Hold a sincere desire to seek God and His kingdom.
• Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation.
• Be a member of a New Testament, evangelical church in the local community and attend regularly.
• Engage in witness activities as a normal part of life.

PHYSICAL DEMANDS

These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. The employee must be able to operate a forklift. Specific vision abilities required by this job include close vision.

This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift up to 30 pounds (boxes, documents, and/or equipment) may be required on occasion.

WORK ENVIRONMENT

The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties.

Job functions are performed primarily in a normal office environment.

DISCLAIMER

This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.

CLEARINGHOUSE

In compliance with House Bill 531 (2025), please access the State of Florida's Background Screening Clearinghouse Education and Awareness website: