Administrative Coordinator

Position Details Position Information Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department LAW-Dean's Office Overview Two schools, each with distinctive strengths, have come together to create one law school with extraordinary opportunities for learning experiences and career growth. Rutgers Law School-with locations in Camden and Newark-offers a world-class faculty; a curriculum of exceptional breadth and depth in theory, practice, and interdisciplinary studies; a geographic presence that spans one of the nation's 10 largest legal markets (New Jersey) while also offering immediate access to two of the five largest markets (New York City and Philadelphia); an alumni network with over 20,000 members; and a strong tradition of diversity and social impact. As the law school for a top public university, Rutgers Law School is committed to the highest standards of teaching, scholarship, and service to its host communities, the state of New Jersey, and the nation. Ranked #46 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity. Posting Summary Rutgers University Law School seeks an Administrative Coordinator, reporting to the Senior Department Administrator Supervisor. The Administrative Coordinator provides confidential and comprehensive administrative support to the Law School. This position serves as the point of contact for faculty, students, staff, and adjunct instructors, supporting the day-to-day operations of the school and ensuring the efficient coordination of academic and administrative activities. Responsibilities include: maintaining confidential records, preparing and distributing communications, and coordinating meetings. The Administrative Coordinator assists with academic and operational functions, classroom assignments, faculty and lecture/instructor support, lecture onboarding and contract preparation, and maintenance of departmental records and communication lists. The position also coordinates room reservations and provides logistical support for meetings, academic programs, and special events. In addition, the Administrative Coordinator processes purchasing and procurement transactions, prepares related documentation, and assists with facilities-related requests by coordinating with university service departments to ensure timely resolution of operational needs. The Administrative Coordinator also supports personnel-related activities, including recruitment, onboarding, and training processes, while helping maintain a professional, customer-focused environment. This role requires strong organizational, communication, and problem-solving skills, the ability to manage multiple priorities, and a commitment to providing exceptional service in support of the Law School's mission. The incumbent performs a variety of additional administrative and operational duties as assigned. FLSA Nonexempt Grade 04 Salary Details Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the View email address on click.appcast.io Application System. Additional information may be found at Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Requires a bachelor's degree in a related field or equivalent combination of education and/or experience, plus a minimum of two years relevant experience in higher education or related fields. Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Must possess excellent interpersonal skills, tact, and diplomacy and maintain a pleasant work environment. Must be able to communicate effectively with faculty, staff, students, and outsiders, and have effective client service skills. Must be able to work independently, take initiative, and to multi-task under pressure. Must have an acute attention to detail. Data skills, working knowledge of spreadsheets and email required. Ability to establish and maintain operational systems and procedures and ensure adherence to the same. Ability to adapt and work effectively within a variety of situations and with a diverse group of individuals. Equipment Utilized Windows Office Suite, including Excel, Google applications, HCM system. Physical Demands and Work Environment Special Conditions Posting Details Posting Number 26ST1570 Posting Open Date 08/04/2026 Special Instructions to Applicants Regional Campus Rutgers University-Camden Home Location Campus Rutgers University-Camden City Camden State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents