Event Manager

The Mitchell Thorp Foundation is seeking a highly organized, creative, and collaborative Events Manager to lead the planning and execution of impactful events that advance our mission. This role is central to delivering meaningful, high-quality experiences for donors, families, community partners, and supporters.

About the Role

Reporting to the Chief Executive Officer and Executive Director, the Events Manager oversees all organizational events from concept through execution. This role ensures seamless delivery, strong cross-functional coordination, and exceptional attendee experiences that inspire engagement and support.

Key Responsibilities

Event Planning & Execution

• Lead the planning and execution of signature and community events, including:
• Annual Par for a Purpose Golf Tournament
• Annual Warrior Spirit 5K & Family Festival
• Annual Gala
• Hope Basket Drive
• Holiday Toy Drive
• Additional mission-driven events
• Develop detailed project plans, timelines, and run-of-show documents
• Ensure flawless on-site execution and post-event wrap-up

Logistics & Operations

• Oversee all event logistics including venues, vendors, contracts, staffing, setup, and breakdown
• Source and manage vendors to ensure quality, creativity, and cost-effectiveness
• Negotiate contracts in alignment with organizational policies

Collaboration & Leadership

• Partner with executive leadership, staff, and volunteers to coordinate event planning and execution
• Manage and support volunteers, vendors, and contractors (with assistance from Administrative Coordinator)
• Lead auction item procurement efforts with volunteer teams

Budget & Administration

• Develop and manage event budgets, track expenses and revenue
• Reconcile invoices in collaboration with accounting
• Maintain organized inventory of event materials, supplies, and promotional items
• Create and manage short- and long-term event calendars, resolving scheduling conflicts proactively

Evaluation & Improvement

• Conduct post-event evaluations and reporting
• Identify opportunities to improve efficiency, engagement, and outcomes

Qualifications & Skills

• Bachelor’s degree in Event Management, Marketing, Project Management, Fundraising, or related field
• Minimum of 3 years of event planning or management experience (nonprofit experience preferred)
• Proven ability to manage multiple events, timelines, and stakeholders simultaneously
• Strong organizational, communication, and interpersonal skills
• Detail-oriented with a proactive, solutions-focused mindset
• Proficiency in Microsoft Office (experience with event software/CRM a plus)
• Ability to work evenings and weekends as needed for events
• Valid driver’s license, reliable transportation, and willingness to travel locally
• Passion for and commitment to the mission of the Mitchell Thorp Foundation

Benefits & Perks

• Health benefits (medical)
• Paid time off, including vacation, sick leave, and holidays
• Opportunities for professional development and growth
• Meaningful work that directly impacts families and children in need
• Collaborative, mission-driven team environment
• Flexible scheduling outside of event commitments
• Mileage reimbursement for work-related travel

Full-Time: 40 hours per week, five days in person in the office during the initial training of 3 months onboarding. Work from home on Friday's is offered except when doing events. Salary range: $68,000 - 72,000 depending on experience.

Why Join Us?

At the Mitchell Thorp Foundation, you’ll play a key role in creating events that not only raise critical funds but also build community and give hope to families whose children are battling cancer, rare diseases, and critical medical conditions by providing financial, emotional and resource support to their desperate situations. Your work will have a direct and lasting impact.