CA Corp Leasing and Marketing Coordinator

Position Summary

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-industrial commercial properties.

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MARKETING COORDINATOR

The Marketing Coordinator drives the digital presence and demand-generation efforts of the Marketing/Leasing Team. This role blends digital marketing execution, sales enablement, and light technical support-owning property listings, email and social campaigns, content and collateral, prospect response, and the processes that keep the team running. The ideal candidate is a marketing-first operator who can also provide hands-on support across the leasing transaction lifecycle.

REPORTS TO: Vice President, Leasing & Acquisitions

ESSENTIAL DUTIES AND RESPONSIBILITIES

Digital Marketing & Campaign Management

• Plan, execute, and report on multi-channel digital marketing campaigns (email, paid social, paid search, SEO, content)-to drive traffic and leasing leads.
• Build, send, and optimize email campaigns through platforms such as Yesware, Constant Contact, or HubSpot, including audience segmentation, A/B testing, and deliverability hygiene.
• Own day-to-day social media management across LinkedIn, Instagram, and other assigned channels-content calendar, post production, community engagement, and reporting.
• Build and maintain landing pages, virtual tour links, and supporting digital assets for new lease and renewal campaigns.
• Drive portfolio-wide promotions (seasonal, neighborhood, submarket, cross-property, and brand-building activations) that keep Olen properties top-of-mind.

Listings, Content & Brand Assets

• Manage and optimize property listings across assigned platforms (CoStar, LoopNet, Commercial Cafe, brokerage networks, and the company website)
• Produce marketing collateral (flyers, brochures, e-blasts, digital assets)
• Curate and manage property photography (shoot coordination, select hero images, editing asset library)
• Audit website, listings, and SAR bi-weekly for accuracy and consistency

Broker & External Relationship Management

• Build and steward broker relationships-maintain contact lists and distribute updates
• Serve as responsive point of contact for broker community inquiries.
• Plan and execute broker events, open houses, and other relationship building activities

Leasing Support & Deal Execution

• Serve as the first point of contact for inbound prospect inquiries, qualify & route leads
• Generate proposals, lease packages and transaction documents (renewals, amendments, etc.).
• Coordinate renewal communications and outreach
• Support leasing leadership with materials, comps, data and presentations

Tenant Experience & Property Activation

• Manage move-ins, key handoffs, welcome gifts, and tenant onboarding touchpoints
• Coordinate property tours, staging and show-ready suites
• Lead on-site marketing efforts (signage, merchandising, model suites)
• Coordinate tenant and community events (appreciation, holidays, activations)
• Manage broker and tenant gifting programs
• Asist with tenant requests (i.e., finish selections)

Operations, Systems & Administration

• Maintain organized digital files, lease documents, and SharePoint uploads
• Manage leasing signage, approvals and PO workflows
• Provide first-line tech support for marketing/leasing tools and systems
• Ensure data accuracy and hygiene across systems
• Partner with property management and operations for seamless experience delivery

Market Research & Strategy Support

• Conduct market research and competitive analysis (comps, trends, positioning)
• Other tasks as assigned

QUALIFICATIONS AND CRITERIA:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation, which does not impose an undue hardship on the Company, may be made to enable qualified individuals with a disability to perform the essential duties of the job.

EDUCATION :

Bachelor's degree in Marketing, Communications, Business, or a related field preferred; equivalent professional experience will be considered.
TECHNICAL PREREQUISITES:

• 2+ years of digital marketing, marketing coordinator, or sales support experience
• Commercial real estate, property marketing, or B2B services background strongly preferred.
• Hands-on experience with email marketing platforms (Yesware, Constant Contact, HubSpot), social media management, and basic SEO/Google Analytics; CoStar/LoopNet/Commercial Café and Docusign familiarity a plus.
• Strong design and content sense; able to produce on-brand collateral, social posts, and email creative independently using Canva, Adobe Creative Cloud, or comparable tools.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint

CERTIFICATES, LICENSES, REGISTRATIONS:

• Driving is an essential duty of this position: [ X ] Yes [ ] No

Driving is an essential function of this role, as such a Valid Driver's License and proof of liability insurance is required
LANGUAGE SKILLS:

Strong professional written and verbal communication in English, including the ability to write clear, persuasive, on-brand marketing copy for prospects, brokers, and tenants.
MATHEMATICAL ABILITY:

Comfortable with basic math, percentages, and reading common marketing performance metrics (CTR, conversion rate, ROI, cost-per-lead, etc.). Understanding of Commercial Real Estate performance metrics is a plus.
REASONING ABILITY:

Strong analytical and problem-solving skills, with the ability to interpret data, prioritize competing demands, and follow instructions delivered in written, verbal, visual, or scheduled form.
PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk, hear, and/or see. The employee frequently is required to stand, walk, sit and use hands to finger, handle or feel objects. The employee is occasionally required to reach with hands and arms and climb or balance. The employee must frequently lift and/or move up to 10 pounds. Vision abilities required by this job include close and distance vision, and the ability to adjust focus.
WORK ENVIRONMENT:

While performing the duties of this job, the employee works primarily in an office environment with occasional offsite visits to various properties. The noise level in the work environment is usually moderate.
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS UTILIZED IN THIS POSITION:

• Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint
• DSLR / mobile camera and basic photo editing software
• Email marketing platform (Yesware, Constant Contact, HubSpot or similar)
• Design tools (Canva, Adobe Creative Cloud or similar)
• Online listing platforms (CoStar, LoopNet, Commercial Café or similar)
• Google Analytics and basic SEO tools
• Adobe Acrobat and standard office equipment (printer/scanner)

Job Type: Full-time (8-hour shift), Monday - Friday


Location: Newport Beach, CA

Compensation: $36.00 - $40.00 per hour is the posted range and is flexible depending upon experience and skill level.


Benefits:

• Subsidized health insurance including medical, dental and vision
• Company Paid Life and LTD insurance
• 401(k) Plan including company match
• Paid time off
• Employee Wellness Program
• All other benefits and leaves as required by law
• And so much more!