Administrative Assistant II/III

Administrative Assistant II/IIIAre you highly organized, dependable, and ready to support a team that helps keep Texas moving safely? TxDOT's Fort Worth District is seeking an Administrative Assistant II or III to provide administrative support in a fast-paced office environment. This position plays an important role in supporting daily operations through a variety of administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities while working with staff, managers, and internal/external customers. This is your opportunity to make a real impact, where safety is our number one priority! Physical work location: 1710 W. US380, Decatur, TX 76234 Salary/ Plan Grade: Administrative Assistant II (A15): $38,976.00 - $58,045.00 annually Administrative Assistant III (A17): $42,976.00 - $64,469.00 annually This position is for one (1) Administrative Assistant II or III. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.Minimum Salary: 38,976.00Maximum Salary: 64,469.00Pay Basis: Yearly FLSA Status: NonexemptTravel: Yes, 5 % of the Time Shift: DayBenefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at: Total Compensation Package To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)Position DescriptionPerforms administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Essential Duties: Administrative Assistant II: Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and sensitive communications. Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant. Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information. Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements. Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district. Coordinates travel services in accordance with state of Texas and Department laws and rules, to include making travel arrangements, securing transportation and lodging services, assisting employees in submitting expense reports for travel reimbursement; and responding to travel-related policy and procedure questions. Performs asset management to include surplus property and conducting inventory reviews and reconciliation: and serving as a primary contact for first-level technical support to include submitting tickets for malfunctioning hardware. Administrative Assistant III (in addition to Administrative Assistant II duties above): Receives requests for information, conducts background research, compiles pertinent data, and disseminates information. Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed; briefs supervisor on background information needed for meetings. Performs other job responsibilities as assigned.Minimum Qualifications: Education: High School Grad or Equivalent in general education. Experience: Administrative Assistant II: 1 YEAR administrative or clerical support, customer service, business operations, communications, informational, or related experience (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications Administrative Assistant III: 3 YEARS administrative or clerical support, customer service, business operations, communications, informational, or related experience (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications Licenses and Certifications: Valid Class C driver's license. This position requires driving a state vehicle. Competencies: Administrative Assistant II: Applicable computer systems and applications Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency Preparing and maintaining confidential and sensitive records, files, and reports Communicate effectively Follow verbal and written instructions Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments Protects sensitive and confidential information Administrative Assistant III (in addition to Administrative Assistant II competencies above): Public relations for maintaining effective working relationships with individuals and groups, both internal and external Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision Physical Requirements and Working Conditions: Administrative Assistant II and III: Light work: Lift up to 20 pounds at a time and frequently lift or carry objects up to 10 pounds Sitting - prolonged periods of time Standing-prolonged periods of time Repetitive Motion-substantial movements of the wrists, hands, and/or fingers Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading Conditions of Employment: Please read the Standard Conditions of Employment (TxDOT) for all positions. Required to work weekends and holidays. Required to work hours other than 8 to 5. Required to wear person protective equipment provided by the employer and comply with all safety requirements.Job: Exec/Admin/Clerical/LegalSchedule: Full-timeEmployee Status: RegularJob Type: StandardJob Level: Non-ManagementJob Posting: Oct 9, 2026, 3:05:55 PMUnposting Date: Oct 24, 2026, 4:59:00 AMState Job Title/s: Administrative Assistant IV - V State Job Code/s: 0156/0158 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. Click on the appropriate occupational category to view the MOS codes . Applicant Information The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990. Additional Applicant Information for applicants Texas Department of Transportation