Payroll Manager (FT)

SUMMARY

The Payroll Manager reports to the Assistant Controller and manages all aspects of payroll processing operations, the creation, review, and updating of related policies and procedures, and ensures maximum software utilization and processing efficiency. The Payroll Manager acts as the primary liaison with the payroll provider and works as part of a team environment with managers and senior staff across Central Ministries, parishes, schools, and related entities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Develop, implement, and manage training courses and conduct live training/webinars for all payroll administrators. Implement new payroll modules and recommend best practices, including the time and attendance module. Serve as a point of contact to support over 250 payroll administrators and over 300 payroll companies. Continuously evaluate payroll processes and procedures, update RCAB payroll manuals, and provide one‑on‑one training for new payroll administrators. Maintain and review bi‑weekly payroll processes, procedures, and systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other payroll deductions. Audit payroll processes and procedures to ensure accuracy and timely corrections of any errors; set up and monitor control mechanisms and recommend needed changes. Review payroll policies and procedures and advise management of recommended changes/improvements to meet regulatory and business needs; research, interpret, and monitor new regulatory requirements. Lead, develop, and mentor Central Ministries payroll staff. Promote a customer service‑oriented payroll culture focused on accuracy, responsiveness, and continued improvement. Attend regional business manager meetings throughout the year; provide onsite training to assist business managers with the rollout of time and labor when needed. Ensure the processing of payroll payments, payroll tax filings, and W‑2 forms are accurate and timely; work with the payroll provider to ensure all amended returns are filed accurately and on time. Assist with the general ledger interfaces/reports to ensure accurate postings to the general ledger. Collaborate with management on reporting needs related to the annual budget, workers compensation, head count, and other ad‑hoc requests. Collaborate with HR and the Benefits department to improve automation and reporting capabilities. Develop and maintain payroll metrics, reporting dashboards, and analytics using Power BI and other RCAB systems. Identify opportunities to improve processes, strengthen controls, reduce manual work, and improve efficiencies. Research, analyze, and resolve payroll‑related problems or questions. Assist with the annual audit process by providing data and reports as requested. Interact in a positive and professional manner with staff and visitors at the Pastoral Center. Perform other related duties as assigned or requested.

QUALIFICATIONS

Bachelor’s in Business Administration and/or Accounting or related field required and/or CPP/FPC certifications. Minimum of 7 years’ experience in payroll administration, including staff management. Experience managing payroll in a multi‑entity organization is strongly preferred. Extensive knowledge of payroll functions, including processing, internal controls, and payroll taxes. Proficiency with payroll software; experience with Paylocity is preferred. Strong analytical and problem‑solving skills. Project management skills with the ability to design webinars/live event content and present to payroll administrators. Ability to work in a team environment with internal management teams as well as parish/school administrators. Advanced Microsoft Office skills. Excellent communication and interpersonal skills. Willingness to support the mission of the Catholic Church.

PHYSICAL PERFORMANCE ELEMENTS

Ability to use a computer keyboard for up to 8 hours a day. Ability to sit for up to 8 hours a day. Ability to lift up to 20 pounds. Salary range: $110,000 – $130,000 The duties and requirements described above are representative of those encountered during performance of the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks. #J-18808-Ljbffr Archdiocese Of Boston W Region