Receptionist - Global Investment Firm

Receptionist - Global Investment Firm

A Global and well known Investment firm is looking for an engaging and charismatic Receptionist to join their team in NYC! This is a great opportunity for a customer-service oriented individual who is ready to act as the face of one of the most prestigious asset management firms in the world! We are looking for a confident, professional and hands-on individual who is excited to be the face of the company. In this role, you will act as the first point of contact for the firm. This includes greeting and directing visitors, routing incoming calls, taking charge of event planning and conference room scheduling, and creating a welcoming environment for all. We are looking for someone motivated and experienced in front office positions as this is a large office and very fast-paced.

Responsibilities:

• Maintain all front desk responsibilities including: welcoming clients and guests, working with building security, and providing beverage/food services onsite
• Manage conference room and office space reservations
• Route incoming phone calls; assist with phone coverage to other US offices, as needed
• Maintain orderly appearance of reception area and meeting rooms at all times
• Maintain office security by following safety procedures and controlling access
• Assist with mailroom duties
• Assist Office Services teams with special projects

Requirements:

• College Degree preferred
• Minimum 2-3 years of pertinent office or guest services experience recommended; preferably in financial services but open to industry
• Expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
• Excellent organizational and multi-tasking capabilities, with critical attention to detail
• Experience dealing with all levels of employees and visitors, while maintaining confidentiality
• Team oriented and self-started mentality. Always willing to go above and beyond

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.

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