Administrative Assistant (Billing/AP/Payroll Clerk)

Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm. Responsibilities Supporting all billing and payroll operations Utilization of accounting and payables software programs to perform duties and responsibilities Ensuring that all tasks and duties completed are done within the firm's set guidelines and policies Accurately and timely completing assignments Researching and responding to inquiries Displaying a positive, high-energy attitude within our team environment Reviewing and editing pre-bills in response to attorney and support staff requests Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills) Creating, printing and verifying the accuracy of invoices prepared for clients Reviewing and verifying the accuracy of supporting documentation as required Assisting with obtaining information required for e-billing and liaising with e-billing coordinators Reviewing and analyzing rejected invoices and assisting with their resolution Processing write-offs per Firm policy Assistance with the creation and distribution of daily, weekly, monthly reports Assisting with year-end closing and reporting as required Assisting with special projects on various issues as needed Requirements Excellent verbal and written communication skills Excellent interpersonal and customer service skills Strong analytical, problem-solving and & productivity skills Excellent time management skills and the ability to work flexible hours to meet deadlines Ability to function well in a high-paced environment with shifting priorities Ability to maintain confidentiality, and to exercise discretion and good judgment Proficiency in Microsoft Office applications Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries) Proficiency in basic accounting principles and the ability to perform mathematical functions College graduate with internship/work experience Benefits Generous PTO plan Excellent growth and advancement opportunities #J-18808-Ljbffr Tutor Me LA LLC