Administrative and Communications Assistant

Internal Communications And Administrative SupportThe primary responsibility is to communicate with employees through internal communication channels such as company newsletters, digital signage, the intranet, and internal social media. Provide Administrative Support to organization and Senior Leaders. This position also supports employee engagement activities and company events.Salary Range: $25.00 - $27.00Essential Functions/Major ResponsibilitiesPrepare and edit organizational publications for internal audiences, including company newsletter and contributions to Toray People magazine as requested.Administrator of CMA Company Shop and Toray/CMA logo guideline and productAdministrator of corporate website for GA assigned pages such as Facebook and LinkedIn.Provide support and assistance for carrying out Community Social Responsibility activities such as Science class as directed.Administrator for Donation campaigns such as United Way, Charity Pet Calendar, School Supply Drive, and moreProvide support to execute technical annual confidential auditTake meeting notes for EVP and GA meetings as assignedProvide support and assistance for planning and execution of company-wide events.Provide backup assistance for receptionist position and duties as requested.Additional FunctionsAttend the safety committee and communicate meeting minutes and important topics with the GA team.Provide general support to General Affairs staff as necessary.This job description in no way implies that these are the only duties to be performed by the Associate. At all times, Associates may be required to perform any other duties within this or a higher/lower job level upon the request of the supervisor.Job ComplexityJob tasks are carried out with moderate functional guidance and direction with little latitude for decision-making. Job tasks are carried out in an environment that consists of recurring work situations with occasional variations from the norm. Job assignments usually involve a moderate degree of complexity or difficulty. Most job functions or responsibilities are defined; however, some tasks require the development of new ideas, methods or approaches. Position requires the ability to set priorities, follow schedules and manage own time. Decision or problem solving is usually made at a higher level. Ability to provide courteous and tactful customer service, both internally and externally.Supervisory ResponsibilitiesThis position has no supervisory responsibilities.Skills and SpecificationsMust have a familiarity working with Japanese Customs and CulturesAdvanced editing skills required. Ability to utilize/operate a computer, peripheral equipment and software programs including Microsoft Office applications (Word, Excel, PowerPoint), In-Design, Illustrator, Photoshop, and other similar word processing programs. Ability to maintain confidentiality of information related to products, processes and Associates within the organization. Ability to work well under deadlines. Ability to set priorities. Ability to self-motivate and take initiative.Education and QualificationsHigh School Diploma or equivalent requiredAssociate Degree in Graphic Design/Art/Communications DesiredIn-Design, Photoshop, Illustrator and other similar programs requiredPersonal experience in Microsoft applications2-3 years of administrative experience DesiredWorking knowledge of Japanese business customs and culture DesiredHighly detail-oriented with strong organizational skillsA collaborative team player with a positive attitudePhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of job.Job tasks are usually performed in an office environment.Position requires the ability to read, write, speak and understand English at a level necessary to successfully perform assigned responsibilities.Ability to utilize/operate a computer, peripheral equipment and appropriate software. Ability to hear, speak, use hands/fingers and the repetitive motions of hands/wrists are occasional.Ability to occasionally lift up to 40 pounds.Vision requires the adjustment and focus of sight.Ability to be physically mobile.Ability to wear Personal Protective Equipment as necessary.Toray Composite Materials America BenefitsCoverage for Health Benefits start the first day of the month after hire date.Medical and prescription coverage through Blue Cross Blue Shield of Rhode IslandVision Coverage- VSPDental Coverage – Delta DentalFlexible Spending Accounts (FSA)Vacation, PTO, and floating holidays available after 90 days of employment401K with employer matchLife, accident, and short term disability insuranceAnd many more! A full list of all Toray benefits will be provided with all offers of employment.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.