Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support daily financial operations in Nashville, Tennessee. This contract opportunity with potential for a permanent position is ideal for someone who is organized, dependable, and comfortable managing a mix of accounts payable, accounts receivable, reporting, and administrative accounting tasks in an in-office environment. The role requires strong attention to detail, the ability to work independently with limited oversight, and a commitment to meeting recurring weekly and monthly deadlines.

Responsibilities:
• Manage customer account balances by updating aging records, applying credits, resolving discrepancies, and documenting uncollectible items as needed.
• Process incoming payments and record deposits accurately within the Sage accounts receivable system while supporting daily cash activity.
• Enter vendor invoices and purchase order details into the Sage accounts payable module and maintain organized invoice tracking records.
• Review high-value payment activity for accuracy, prepare weekly check distributions, and coordinate mailing and document retention after payment runs are completed.
• Maintain vendor payment enrollment records and update internal tracking logs when supplier information changes.
• Support month-end activities by preparing billing for partner accounts, completing cash account reconciliations, and submitting scheduled reports to accounting leadership.
• Track capital purchases and construction-in-progress activity by reviewing grant-related records and payable transactions, then maintain clear asset descriptions for future capitalization.
• Provide administrative backup support for ticket order fulfillment, shipping coordination, payroll-related cash handling, and paystub distribution as needed.• 2+ years of administrative or accounting support experience, preferably in a high-volume office setting.
• Hands-on knowledge of accounts payable, accounts receivable, bank reconciliations, and invoice coding.
• Proficiency with Microsoft Office applications, especially Excel, and familiarity with general ledger or financial software.
• Ability to manage recurring deadlines and maintain accuracy across weekly, bi-weekly, and monthly tasks.
• Comfortable working independently, following through on routine assignments, and handling repetitive processes with consistency.
• Availability to work on-site in Nashville, Tennessee on a permanent in-office schedule.
• Valid driver’s license required for post office, courier, and occasional bank-related deliveries.
• Exposure to payroll support activities, including bi-weekly payroll processing, is preferred.