Onboarding Specialist

Description

About Us:
Join Acara Solutions, an Aleron Company. Aleron is a global workforce and business solutions company that builds relationships and empowers the workplace. Since 1957, we have been at the forefront of the workforce industry. Our renowned portfolio of companies, including Acara Solutions, Acara Solutions India, Broadleaf Results, Lume Strategies, TalentRise, and Viaduct, delivers tailored talent solutions, workforce management, IT services, and more to meet the ever-evolving needs of our clients. We transform the workplace for people and businesses around the world.

At Acara Solutions, we go beyond delivering exceptional service. We are committed to driving meaningful impact through advancing social justice, promoting community engagement, and fostering economic empowerment in the regions we serve. Our mission is to build a global network of skilled, passionate professionals like you, empowering your growth and success every step of the way.

What Acara has to offer:
* Full benefits package that includes health insurance, health savings account, dental insurance, disability insurance, life insurance, vision insurance, and 401(k).
* *Pay: $20.00 - $22.00
* Flexible work options available post 30 days of training
* Monday - Friday, 8:00 am to 5:00 pm

Job Summary:
* Acara Solutions has an excellent opportunity for an Onboarding Specialist in Buffalo, NY. The Onboarding Specialist will assist the recruitment practice with the onboarding process of recruited candidates and pay-rolled contractors for various clients and locations. The onboarding process includes administrative oversight involving the completion of background checks, drug testing, safety training, I9s, employment and education verifications, and customer-specific documents.

Essential Duties and Responsibilities:
* With great attention to detail, assist candidates and contractors with onboarding including working with specific orientation processes and contractor issues, including direct deposit, tax forms, workers' compensation reports, benefits administration, address changes, and vacations/PTO.
* With a focus on the details, coordinate the completion of new start paperwork, ensuring each document is accurate and completed in a timely manner through our web portal, SmartSearch Onboarding.
* Communicate regularly with individual Recruiters on the status of their candidates' onboarding.
* Administer the background check process, the drug screen test, and safety training through our third-party vendors, ensuring that these processes are completed timely and have followed Acara's protocols for completion.
* Assist with payroll responsibilities by communicating with the contractors on the submittal of time sheets and the review and submittal of expenses and per diems into the VMS (Vendor Management Solutions) web portals.
* Assist in making payroll corrections by processing rate changes, and discounts, setting up direct deposit, and releasing and invoicing timesheets, expenses, and bonuses.
* Communicate regularly with operations corporate personnel regarding payroll changes and other employee administrative issues.
* May process and track customer-required drug testing and security clearance paperwork as required by the customer
* Submit periodic reports to management as requested
* Responsible for various other administrative duties as directed by the Company

Job Requirements

Qualifications and Skills:
Required:
* 1 year of experience working in an office environment
* 1 year of experience using MS Word and Excel
Preferred:
* Prior onboarding experience is highly preferred
* Strong interpersonal skills
* Bilingual (Spanish) is a plus
* Excellent written and verbal communication ability
* Experience with any VMS tools or web portals

Physical Demands, Work Environment, and Travel:
* This role operates in a modern, hybrid work environment, utilizing technology such as laptops, video conferencing tools, cloud-based applications, and collaborative platforms. Flexibility for remote work is supported, while in-office settings may still involve the use of standard office equipment like computers, telephones, and printers.
* The physical demands described here are representative of those required for an employee to successfully perform the essential functions of this job. While carrying out job duties, the employee must regularly be able to speak clearly and hear effectively to communicate with others. The role also frequently requires standing, walking, using hands for fine motor tasks, and reaching with arms.

Additional Information:
* This job description is subject to change and may be adjusted to meet the company's needs.
* Upon receiving an offer of employment, candidates will be required to undergo a background check and drug screening. Depending on the role, additional industry-specific skills testing may also be necessary prior to placement.

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.
The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.


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