Payroll & AP Specialist
Thomas Edwards Group
Job Description
Job Description
Position Overview
Our client is a growing company at the intersection of technology and live entertainment, delivering innovative experiences nationwide. The Payroll & AP Specialist will own payroll processing and accounts payable, including biweekly payroll for approximately 80 employees and weekly payments for a seasonal contractor workforce. This role will also manage job-cost allocations, reconcile information across multiple systems, and provide backup support for essential AR and HR functions.
Key ResponsibilitiesW-2 Payroll
- Process biweekly payroll for approximately 80 hourly and salaried employees
- Pull and reconcile time and attendance data from When I Work
- Coordinate payroll inputs from multiple invoicing and reporting platforms
- Troubleshoot employee Paychex issues, including account access, tax forms, and employee setup
- Allocate payroll expenses accurately by class and job
- Support employee transitions and payroll-system changes as needed
Contractor Payments
- Process weekly payments for approximately 50 to 500 contractors, depending on seasonal demand
- Onboard contractors through Paychex before their first payment
- Pull and reconcile payment information from multiple reporting, invoicing, and time-tracking sources
- Troubleshoot contractor Paychex account issues
- Allocate contractor expenses by class and job
- Identify opportunities to automate and improve manual payment processes
Accounts Payable
- Enter bills in QuickBooks and route them for approval and payment
- Reconcile company credit cards and review Expensify submissions
- Process vendor and contractor payments with the appropriate job-cost allocations
- Manage contractor invoicing and help improve related processes
- Coordinate wire payments with banking partners as needed
Additional Responsibilities
- Provide backup support for customer invoicing, payment follow-up, and Certificate of Insurance requests
- Assist with basic HR administration, including onboarding and I-9 verification
- Support other accounting and administrative projects as assigned
- Two to four years of payroll and accounts payable experience
- Experience processing payroll using information from multiple systems
- Hands-on experience with Paychex or a similar payroll platform
- Proficiency with QuickBooks
- Experience with When I Work or another scheduling and time-tracking platform is preferred
- Familiarity with contractor payment workflows, high-volume weekly processing, and job costing
- Strong attention to detail and ability to meet recurring payroll and payment deadlines
- Ability to reconcile data accurately across multiple systems and sources
Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.
Company Description
Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.
Vacancy posted 12 days ago
Similar jobs that could be interesting for youBased on the Payroll & AP Specialist in Coppell, TX vacancy
- The Thomas, Edwards Group is seeking a Payroll & AP Specialist to own biweekly payroll for ~80 employees and weekly contractor payments. The role includes job-cost allocations, multi-system reconciliation, and AR/HR backup support. You'll manage W-2 payroll, contractor...SuggestedWeekly payFor contractors
- ...candidate will be highly proficient in all aspects of multi-state payroll, adept at creative solutions and results driven with a bias... ...all Payroll-related inquiries.We are looking for a Payroll Specialist experienced in US, Bermuda, Jamaica, and St. MartinJob type: HybridLocation...SuggestedFull timeLocal areaImmediate startFlexible hours
- Insperity is seeking a Payroll Specialist to provide timely and accurate payroll services for a high volume of small- to medium-sized clients. You will input data, balance payrolls, and ensure regulatory compliance while delivering value in client relationships. The role...Suggested
- ...support, paid volunteer hours and much more. We take care of our people so that you can do your best work.Payroll SpecialistWe are currently seeking a Payroll Specialist to join our team. In this role, you will provide timely and accurate advice around payroll compliance...SuggestedLocal area
- ...support, paid volunteer hours and much more. We take care of our people so that you can do your best work. Temporary Associate Payroll Specialist Summary This position is responsible for receiving payroll information from assigned clients and/or Payroll Specialists and...SuggestedTemporary workWork experience placement
- The Payroll Specialist ensures accurate and timely payroll processing while maintaining compliance with all federal, state, and local regulations. This role supports employees and internal teams by managing payroll records, resolving discrepancies, and ensuring timely...Full timeLocal area
- We are looking for an experienced Sr. AP Payment Specialist to join a growing accounting team in Irving, Texas. This role is responsible for executing accurate and timely payment activities, supporting compliance standards, and maintaining strong coordination across finance...
- Insperity is seeking a National Accounts Payroll Specialist to deliver accurate payroll services and expert guidance to a diverse set of clients across multiple states. You will ensure compliance with federal, state, and local payroll regulations and collaborate with teams...Local area
$67.73k - $75.05k
...our people so that you can do your best work.National Accounts Payroll SpecialistThis position is responsible for acting as a trusted... ...in the Insperity relationship. The National Accounts Payroll Specialist I improves processes to ensure efficient, accurate, and timely...Work at officeLocal area- ...Payroll Processing Associate Training on the UPS systems will be provided Time and Labor Other Internal web-based applications/platforms Candidate must be able to work with payroll data and maintain confidentiality while working in a team environment. Candidate must...Flexible hoursShift workWeekend work
- ...Payroll Coordinator As a Payroll Coordinator at GameStop, you'll play a key role in ensuring our employees are paid accurately and on time. You'll be responsible for validating employee records, processing hours worked, and maintaining payroll data across multiple states...Hourly pay
- ...Payroll Specialist The Payroll Specialist is responsible for payroll duties and administration of all aspects of employment leave for Highgate Hotels. Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets...Work at officeWorldwide
$23.29 - $38.81 per hour
...McKesson Payroll Processor McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health...Hourly pay$25 - $27 per hour
...Payroll Specialist This role focuses on accurately processing multi-location payrolls on bi-monthly and weekly cycles, handling complex manual calculations, and ensuring timely and compliant payroll delivery for a high-volume employee population. You will support a...Contract workTemporary workLocal area- ...Payroll Specialist The Payroll Specialist is responsible for payroll duties and administration of all aspects of employment leave for Highgate Hotels. Responsibilities: Processing bi-weekly payrolls for multiple properties. Responsible for administration of...Work at office
- Rick's Custom Fencing & Decking is seeking a detail-oriented Payroll Specialist to support accurate, timely, and compliant payroll processing across multiple operating companies and states. This role is critical to maintaining payroll integrity as Rick's Custom Fencing...Local area
- Caris Life Sciences is seeking a Payroll Administrator to oversee the entire payroll process for a diverse workforce, including U.S. biweekly and international monthly payroll. The role emphasizes accuracy, compliance, and continuous improvement within a dynamic healthcare...Work at office
- ...answers, insights, algorithms, and automation. For more information, please visit solera.com. The Role We are seeking a detail-oriented Payroll Processor to support end-to-end payroll operations across multiple North and South America countries. You will focus on accurate...Hourly payWork at officeLocal areaFlexible hours
- Korn Ferry Interim has partnered with a global technology and software organization seeking a Contract-to-Hire Payroll Specialist to support payroll operations across North America. This is a hands-on role for a payroll professional who is passionate about payroll as a...Hourly payContract workInterim roleLocal area
- ...fostering a diverse, equitable and inclusive, workplace welcoming to people of all cultures and nationalities. JOB SUMMARY: The Payroll Specialist is responsible for processing accurate and timely payroll across weekly and semi-monthly pay cycles in a multi-job...Hourly payWeekly payFull timeLocal area
$50k - $70k
Payroll Specialist Position Type: Full Time Job Classification: Salary Reports To: Director, Payroll Location: Irving, TX What to Expect You will manage and process payroll for multiple clients. As a Payroll Specialist you will serve as a knowledgeable resource who maintains...Full timeTemporary workWork at officeLocal area- Caris Life Sciences is seeking a Payroll Administrator to oversee payroll for a multi-state and international workforce, ensuring accurate and timely payments and driving process improvements. The role requires 3-5 years of payroll experience, strong regulatory knowledge...
- ...FOUNDATION. EVERY TEAM MEMBER. EVERY CYCLE. EVERY TIME. That standard exists because of you. DuraServ is looking for a Payroll Specialist who treats accuracy as a non-negotiable standard and understands that every number on a paycheck represents a person....Temporary workWork at officeLocal area
- ...high level of customer service by resolving any and all exceptions or escalation issues that enter into the Accounts Payable Dept, via AP email box or AP Hotline (Phone). Remote/work from home opportunity in the Dallas, TX area. However, the selected candidate must be...Work at officeRemote workWork from home
Builders FirstSource
Irving, TX2 days ago - ...Senior Accounts Payable Payment Specialist At Caris, we understand that cancer is an ugly worda word no one wants to hear, but one that... ...initiatives within the Accounting department Collaborate with AP, Finance, Accounting, and Treasury teams to improve processes...Weekly payWork at office
- ...high level of customer service by resolving any and all exceptions or escalation issues that enter into the Accounts Payable Dept, via AP email box or AP Hotline (Phone). Remote/work from home opportunity in the Dallas, TX area. However, the selected candidate must be...Work at officeRemote workWork from home
- ...Job Description Job Description We are looking for an interim Payroll Specialist/HRIS Analyst to join our team in Irving, Texas on a Contract basis. This role supports payroll, benefits, and HR systems administration for a multi-state employee population, while partnering...Hourly payContract workInterim role
Robert Half
Irving, TX5 days ago - Insperity in Coppell, TX is seeking a Temporary Associate Payroll Specialist to support high-volume payroll processing. You will work under supervision, assist with employee changes, and help ensure data integrity and compliance across client accounts. You'll learn Insperity...Temporary work
- VIVA Railings, LLC is seeking a Payroll Specialist to process payroll weekly and semi-monthly in a multi-job manufacturing environment, ensuring accuracy and compliance with all regulations. You will partner with Accounting and HR to maintain data integrity, prepare tax...
- ...Human Resources Shared Services Specialist Adecco is recruiting an HR Shared Services Specialist to work on-site at our culinary client... ...support to the facility in all areas of Human Resources Provide payroll support and data entry responsibilities for timekeeping...Temporary workWork at officeLocal areaImmediate startMonday to FridayShift work
Adecco
Irving, TX18 hours ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Payroll & AP Specialist. Be the first to apply!
Related searches
- payroll consultant Coppell, TX
- payroll specialist Coppell, TX
- payroll analyst Coppell, TX
- payroll assistant Coppell, TX
- payroll administrator Coppell, TX
- payroll processing associate Coppell, TX
- payroll coordinator Coppell, TX
- payroll clerk Coppell, TX
- senior payroll accountant Coppell, TX
- payroll tax Coppell, TX