Accounts Receivable Specialist

Job Description

Job Description

If you want to be part of a fire and life safety team dedicated to defending some of Georgia's most critical buildings and people, this is your opportunity! Fire Systems is a family-owned fire protection service company established in 1986. We pride ourselves on offering all fire protection solutions, including alarm systems, sprinklers, special hazard systems, and fire extinguishers. Our company thrives on a supportive, experienced team and a strong commitment to fire safety excellence.

Position Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Accounts Receivable Specialist. This role plays a key part in supporting day-to-day administrative operations with a strong focus on accounts receivable, billing, collections, purchase order tracking and general office support. The ideal candidate will thrive in a fast-paced environment and can manage multiple priorities with efficiency and accuracy.

Key Responsibilities:

• Accounts Receivable (AR):
• • Generate and process customer invoices in a timely manner.
  • Request and match purchase orders, resubmit requests when necessary.
  • Upload invoices to third party billing portals such as Coupa, Arriba, Service Channel.
  • Post received payments accurately in the accounting system.
  • Monitor and follow up on outstanding receivables.
  • Make collection calls and resolve any related issues.
  • Prepare AR reports and assist with reconciliations.
• Job Set-Up:
• • Create and maintain job files for new and ongoing projects.
  • Ensure all necessary documentation is complete and accurate.
  • Coordinate with project managers to update job status and requirements.
• General Office Administration:
• • Answer and direct phone calls, emails, and other correspondence.
  • Maintain office supplies inventory and place orders as needed.
  • Assist in preparing reports, presentations, and other documents.
• Other Duties:
• • Support special projects and initiatives as needed.
  • Assist in maintaining compliance with company policies and procedures.
  • Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.
• Previous experience in accounts receivable.
• Experience with online billing portals such as Coupa, Ariba, Corrigo, Service Channel, Jaggaer.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with accounting software and ERP systems is a plus.
• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.

TOP SHELF BENEFITS

Signing Bonus

100% Paid Health Insurance Plan for Employee

25% Paid Health Insurance Plan for Family/Dependents

100% Paid Vision and Dental Insurance

100% Paid Short Term, Long Term Disability + Life Insurance

401k Matching + Discretionary Contributions

Competitive PTO

Training + Certification (All Expenses Paid)

Laid Back, Family Atmosphere

Performance Bonuses

Weekly Paychecks

Fire Systems, Inc. is a family-owned fire protection company established in 1986, committed to providing top-tier fire protection services - fire alarms, sprinkler systems, and special hazard fire suppression systems. We protect some of Georgia's most important buildings. With a strong reputation and a high tenure of management staff, we pride ourselves on creating a stable and supportive company culture.

Company Description

Fire Systems, Inc. is a family-owned fire protection company established in 1986, committed to providing top-tier fire protection services - fire alarms, sprinkler systems, and special hazard fire suppression systems. We protect some of Georgia's most important buildings. With a strong reputation and a high tenure of management staff, we pride ourselves on creating a stable and supportive company culture.